Because Every Minute Counts - Time Attendance Software by CuckooTech

Internet has changed the way we do everything, our office and work are no different. Co-location is a thing of the past, global teams, remote work and telecommuting are the new age mantras. Along with the numerous advantages it has to offer, these global teams come with some challenges as well. An all hands meeting, tracking work status, issue resolutions and shift hand offs can become really taxing with teams working across the globe in different time zones. The best work around in these situations is a professional attendance software to cater to all your needs.

Why we need time attendance software?

End of the day we are all working for earning our bread and butter, which is directly linked to the number of hours we work. Thus time tracking is very important both for the employee and the employer. The employee needs to make sure he is paid for the hours he has productively worked while an employer needs to ensure that the employee is working for the hours he is paid for. So, for all companies big or small, a major task would be tracking this time. Doing this manually for global teams would make this process tedious, time consuming and error prone. So what is the solution? A professional time management software is what makes your life easy by taking care of every aspect of the working time. The hours of work, shift schedules, time off work, billed time and so much more. 

Why you should choose Cuckootech?

When you decide to go in for a professional time management software, there are a lot of things that need to be kept in mind. The first and foremost being customization. Any software that you decide to purchase should be easily customizable to suit your company and employee needs. Usability of the software is another key. Who would want to use a software which is difficult to navigate and get things done with? And finally budget. Whatever you buy needs to meet all your requirements within your budget too. Cuckootech makes all these possible. With more than 1,00,000 happy employees, Cuckootech gives you automated and seamless time attendance software on the cloud.

At CuckooTech, we believe in innovation and making the most of the available technologies to make life simpler for our clients. Our time attendance software is designed to take care of all the challenges involved in the attendance process, while still keeping the interface simple and easy to use. The extensive HR experience of our team is what has helped us in identifying as well as automating the pain points in time capturing. We are proud of our long list of happy clients using our time attendance software, it is their confidence in our systems and support which has helped us become the most endorsed T&A solution in India. 

What makes our time attendance software so sort after?

If you are looking for an easy to use time attendance software which can give you real time and accurate data along with making your life easy by getting things automated with minimal manual effort, then check out some of the reasons why CuckooTech is one of the market leaders in attendance software:

attendance software

Easy Customization: Every organization has a different set of attendance and off hour rules. Our attendance softwares easily customization with any attendance rule. The best part being, it does not require too much of technical expertise to get it done. 

Real time data capture using Push technology: Real time employee data can be captured using push technology. With biometric push devices, the chances of data manipulation are reduced to almost zero. Making the time entry data accurate and real time in the true sense of word.

Shift Roaster: With global teams sitting in different time zones, creating a shift roaster can be a big trouble. We help you with efficient planning and easy creation of the shift roasters which also has the flexibility to adjust with real time scenarios. 

Enterprise Software Integration: Most companies would be using enterprise softwares like SAP, Peoplesoft etc. Our time attendance software comes with a list of APIs which can be used to link with the enterprise softwares for easy flow of time entry data into other systems.

Employee Attendance: Our software supports time entry using all the latest methods like web check-ins, mobile check-in and biometric devices too. The employee module is a complete package taking care of end-to-end employee data, including the billed hours, leave calendar, leave balance, shift plans and daily TOF (time on floor).

Reports: Reports are an important part of any data handling software. Reports are used to define strategies and derive inferences from. Our time attendance software gives you the option to pull out just the reports you always wanted. Late comer reports, attendance analysis report, planned vs actual working hours report are some important reports which can help you with the data you always wanted.

time attendance system

Conclusion

Seeing is believing. So if you really want to see the best features of our time attendance system, feel free to reach out to us through our website and we will be more than happy to show you our product capabilities and how it will can be beneficial for your company. Go ahead book your free demo now. 

How to select right biometric device for the attendance system at your company?

Selecting the right biometric machine for your organisation is more than a hardware decision. Because it involves not just the access control but also the employee attendance data. The device should work seamlessly with the attendance software, should help the HR and management in improving the payroll generation and enhancing productivity.

The decision becomes tough, as the market is flooded with 100’s of biometric attendance machines or fingerprint attendance or time keeping machines.

How to separate the bad from the best? That too, in your company context? What biometric features are a must for a progressive company? And what questions we must ask to check the robustness of the claims?

In this article we are putting down the steps and tests for choosing a right time and attendance machine which should be good for you.

I have compiled an exhaustive list of features, functions, software, reports, process, technologies that one needs to have in a modern fingerprint attendance device.

Precaution:

Don’t confuse Access control and the attendance management.

Access control is designed for allowing the entry for authorised employees, and restricting the unauthorised people. It also registers the time, so management tries to use this data for attendance management, too. But experts advise to keep both these things separate, because:

Access is used many times a day, it makes the attendance logs cumbersome.

Access control data and information goes to IT, while attendance is taken care of by HR. When two tasks are on the same machine, coordination between the two teams is an extra activity.

As per the attendance data experts, when access control is used for attendance capturing about 12% attendances goes unmarked for various reasons. It initiates attendance regularisation requests. Extra work for HR and IT, and productivity loss on the part of employee.

Step1: Choose the level of protection needed

While the biometric device manufacturers develop their systems, the miscreants also find out the loop-holes and ways to crack the technology. So, it's important to recognise what level of security your company needs? For a basic security, fingerprint recognition is enough, but for higher levels of protection you should go for the right biometric device with finger+ card, face+ pin or retina, palm verification sensors. And fake fingerprint recognition technology.

Installing the biometric attendance device that has the right combination of functions and features is the key to successful protection from intruders.

Step 2: Check for these important Concerns

A: The Source of the Device design: While most of the device component are manufactured in China, more important is where it is designed? Like, the Apple iPhones are designed in the USA & shipped from China. My study says biometric devices designed in South Korea have better quality & attendance management thought process built into the design, which you may require for a mature time capturing device. The Heart of the device is its sensor. The Korean designed sensor technology is also far superior.

Such devices are found to be employee friendly, and seamlessly connect with enterprise attendance softwares.

B: Sensor: The most vital criteria for selection of a fingerprint attendance device is: Reliability of sensors.

The speed & accuracy at which it can scan the fingerprint or face, and then match for accurate results. The durability & life of sensor is important too, as replacing the sensor because of failure is a pain & a challenge to business continuity.

The new age sensors come with Fake & Live recognition technology too. You must read recent news on how some employees use fake fingerprints, and the companies are losing money as well as man-hours.

C: Make of the device: The employee attendance capturing machine should be robust, built with good quality body. It should be IP65 compliant.

It's important, because in a country like India the workforce often use devices roughly. The weather conditions also varies on a large scale. We have all seen extreme cold as well as the heat-waves in the same location. Only robustly made devices can handle such climate and weather variance.

The machine should also be dust-resistant. Biometric devices are vulnerable to this cause.

D: The default Biometric features: The biometric time and attendance device should have built-in fingerprint reading sensor, RFID & smart card reader, keypad for local registration of employee fingerprints, power supply, internet jack, wall mount option. It should have the capacity to store at least 30 days of employee time and attendance log, and the ability to generate punch reports.

Ask your vendor: Can they at least store 1000 finger templates on the device? Push technology is also a must if you want a modern biometric attendance system. This will ensure seamless information transfer between biometric hardware and the attendance software.

Step 3: Evaluation of the time and attendance biometric machine.

A: Applicability to business: Ask, in what ways the biometric fingerprint machine suits to your needs on these parameters:

Nature of business, complexity of shift, employees working on client sites or onsite employee attendance capturing, terminal wise attendance record and field employees.

One will have to select from the range of attendance marking devices. List of such time capturing machines are as below:

Finger scan / fingerprint biometric devices / Palm based scanner

1. Face / retina scan devices
2. Portable / hand handle devices
3. Wall mount with battery backup devices
4. Touch pad with heat sense technology
5. GPRS enabled devices
6. USB based data transfer biometric devices
7. B: Is The Biometric devices modern and up-to-date?
8. With technology evolving continuously, the latest edition of biometric fingerprint devices are smart enough to sense the difference between fake & live fingers.

These devices push the data directly on server over the cloud instead of local servers, which ensures real time attendance data.

By attaching small biometric hamster to the mobile & other smart devices over OTG cable, marking attendance with geo-fencing & geo-tagging is also possible.

In the modern biometric devices the master fingerprint templates are stored over the cloud for authentication. Registration of finger template from remote location is possible. And you get a lot of storage capacity on the device.

With high level of configuration available the biometric device performance can be very well managed.

Even Night vision / poor light face detection technology is available.

Choose as per your requirement.

C: Biometric machine configuration: The biometric devices have many configurations. But most of the time, these features are not used. In fact the clients are not well informed about the advantage of the features. So they don't get the full benefit.

A quick check of what must be configured.

Scan ratio for speed

Combination of authentication / authorisation. Finger + card, either or, PIN.

In & out bifurcation.

Device tempering alarm

Push enabled on real time

D: Verified biometric service provider: The new-age business is not only about a good product, but the value-add that the service provider brings to the table. It is also about employee experience. And fast after sales support. A quick checklist for attendance system service provider.

Experience in similar industries like yours

Domain understanding of attendance linked to payroll & HR compliances

Service & support TAT

With the right biometric device, appropriate attendance software is a must. An integrated attendance system is future. Companies have now started specialising in only enterprise attendance solution.

In my 10+ years of experience working with attendance management system I have seen many clients hooked to wrong devices because they wanted to save some bucks, but are now not in a position to change because of high cost of installation, procurement, training & dependency.

With the new generation biometric devices, the migration is not so difficult & the economies are attractive, too.

If you need an expert advice, speak to us on 9821186599 or email us on dhwani@opportune.in. We guarantee you a cost effective long term solution.

Source: https://www.cuckootech.com/how-to-select-right-biometric-device-for-the-attendance-system-at-your-company/