Tips to Select the Best Attendance Software

If your organization is still using the age-old legacy of a non-electronic system for maintaining the attendance of your employees, it is high time to change over to a good software-based attendance system. Manual attendance not only makes things tough for your HR, but it also has a lot of loopholes for unscrupulous practices. The goal of an Attendance Software is to ensure the smooth running of your organization by ensuring your most important asset, your employees, work efficiently and thus improve your profitability.With an automated time recording procedure for scheduling labour activities, you can not only reduce labour expenses, but also accurately calculate pay for your valuable workforce.

Questions to ask before you buy a time attendance software

The following are a few elementary questions that will assist you to select the best time attendance software for your organization-

 Number of employees and their location

Larger the organization, more the benefits an automated Time Attendance Software can give.It does not mean it is not useful for a smaller organization, it just means that when you calculate the per-person investment it would be almost negligible for bigger organizations. If the location of all your employees is at the same venue, it is simple; you could install a device on the site. If the nature of your organization requires work from field locations or varied locations, you should check if the software supports attendance monitoring through a GPS enabled mobile device.

 Company requirements and after-sale service support

The market has a wide variety of attendance capturing systems from card swiping, biometric capturing, iris scanning, facial recognition, etc. Based on factors like the nature of work, kind of employees, location, climatic conditions, etc., you would have to decide the kind of system that best complements your organization. It is also a wise thing to check out accessibility to customer support for post-sales needs.

 Reporting & compliance needs of your industry

If you are into any critical or security-related domain, it is advisable to understand if the time attendance software you choose would satisfy/cater to the compliance and reporting needs of your industry.

How to select the best time attendance software

There are so many versions of time and Attendance Software available in the market that you would be confused to select what is best for your company and employees. Here are some tips that can help you choose the right product.

Easy to Use and access

The primary feature that you require in the product is its user-friendliness. It should be easy to use. Simpler software would ensure a higher rate of adoption, amongst its users-both the employees and the management. The next important feature is its accessibility. Software that can be accessed from anywhere - be it a computer, the web, or a mobile device is a better option to go for.

Flexibility

Opting for software that is compatible with different platforms such that it becomes easy for the employees to keep a record of their work hours is the best option to go with. It should also be customizable as per your company’s specific needs.

Easily upgradable

Opt for a Time Attendance System that gives you regular updates and upgrades. It should also have an option to upgrade as per your needs like an increase in company size, changes in the regulatory framework, or any kind of futuristic possibilities.

Instant reporting/notifications

An organization must opt for a software that can provide instant notification regarding important things like the absence of an employee, repeated late comings, frequent early going, or an employee missing to clock in, etc. Managers are busy people often handling 100’s of employees. Automated notifications can make his work easier and also ensure nothing goes unnoticed. Such features help to exercise control and maintain productivity.

Loaded with features 

A single software that can handle leave applications, time-off applications, leave balances, leaves planning, and compatibility with overlapping shifts, overtime calculations, and loads of such day to day requirements is a more viable option for any organization.

Mobile App

The world today is going wireless. Almost everything can be fit inside your palm, that is on your mobile phone. So, if your time attendance software is available as a mobile app, it would enable the time tracking of employees who are on the move for work purposes.

CuckooTech

An organization that employs more than 10 people is sure to benefit from automation in time attendance management. This one-time investment is assured to give increased profitability in the long run.

Time Attendance Software from CuckooTech empowers organizations and businesses to maximize the productivity of manpower. It even comes handy for managing documentation, employee personal details, employee leave schedules, calculation of payroll, tracking overtimes, handling data for statutory compliances, etc., efficiently.

So be it big or a small organization, joining the Attendance Management System bandwagon with a partnership with CuckooTech is a good choice. CuckooTech offers the best in class attendance software that perfectly suits the global workforce needs of the 21st century. We also offer customized T&A project for any sort of business-specific needs your organization might have. Also, CuckooTech seamlessly integrates with Cloud, IoT, and other latest technologies.

So do not wait. Call +91 022 4036 5432 or reach at www.cuckootech.com to schedule a quick demo of state-of-the-art products.

Why Should You Invest in a Biometric Cloud-Based Time Attendance System?

Today, the world is a changed place for doing business. With the latest technological advancements, organizations around the world are replacing the out-dated Attendance Management System. Organizations, be it big or small, are technically evolving and catching up with the latest advances. They are bidding good-bye to their old-fashioned means of tracking the employee attendance and have embraced the latest biometric attendance system.

Here are the reasons that support such a paradigm shift towards the biometric trend:

 Speeding up the clocking process

A biometric attendance system is an advanced attendance tracking software. It comes with a host of benefits for both the organization and the employees. It helps the businesses to save a lot of valuable man-hours, otherwise spent on attendance marking. For the employees, the biometric attendance system brings in ease as they could just scan their fingerprint and walk-in, quick and simple. For the organization, it saves a lot of time of the HR or anyone responsible for attendance computation and payroll processing.

  

 Prevents time theft & payment discrepancies

From the employers’ point of view, having a biometric attendance system is the one-shot solution to prevent any kind of time thefts, be it time stealing or buddy punching. It is the most effective way to encourage honest conduct amongst employees. With a biometric attendance system, it is also possible for an organization to operate from varied locations, across different industries and still streamline the payment disbursement process.As for the employee if he has worked overtime, or on statutory holidays, he is sure to get paid accordingly and appropriately, without needing to prove it otherwise. 

 Mobile application

The world today is going mobile. Almost everything can be fit inside your palm, on your little mobile gadget. Even an Attendance Management System too can be adapted to be used via mobile application. This would enable the time tracking of those employees, who are on the move for work purposes. Most of the Time Attendance Software providers have a dedicated application, which they can further customize for any organization as per the requirements. 

  

 Futuristic software system

A biometric attendance system is capable of handling multiple shifts, and varied shift schedules. It also incorporates features like grace-time, off day, break times, etc. A biometric system is also scalable and futuristic. Like for example in the future the company goes in for mass expansion and adding a lot manpower, the same system would still be supportive of the time and attendance needs of the entire workforce, without any hassles. Such  Software systems are also supportive of attendance policy changes envisaged in the future. Having the time attendance recorded on an easily accessible software platform benefits the employees as it acts as a self-service portal for employees’ use and viewing. 

Reasons to invest in a cloud-based biometric attendance system

The world is changing each day. A Biometric Attendance System, not only simplifies the process of time management of employees, but they also bring with it benefits that save a lot of time and money for the company. One of the latest added features to a Biometric Attendance System is making it cloud-based. Though a normal and a cloud-based system both would provide immediate payoffs and streamline the employee attendance tracking process, a cloud-based solution brings certain added advantages.

In a cloud-based software, anything and everything is available online for access by the designated personnel. They can monitor the employee details even from a remote location, which is just the thing today’s dynamic organization structure requires.

CuckooTech

CuckooTech provides the finest biometric devices and software solutions to cater to a wide variety of time attendance needs across industries. CuckooTech offers multi recognition technology. Our smart technology can easily detect a fake finger impression from a correct one. CuckooTech’s finger scanning devices are quick to scan, easy to use and 100% accurate. With CuckooTech’s customized software, managers can even decide on the levels of authentications to be granted across the organization. A software system such as CuckooTech can find its application in a wide variety of places, government, industrial organizations, schools, healthcare sectors etc. They maximize the productivity of employees and support payroll processing. 

With world-class service & support of our widespread network, you can be assured of prompt services. Our devices are managed over CLOUD on a special technology platform ADIS. Also, all our devices are patented from Korea. 

To get more information about this effective Time Attendance Software solution, log on to https://www.cuckootech.com 

We are just a call away at +91 022 4036 5432. 

But, if still in doubt, do ask for a free demo, and all your concerns are sure to vanish!

Quick, get in touch with CuckooTech today!

The Right Biometric Attendance System for your Organization

Biometric Attendance Systems can be beneficial for your organization in several ways. However, there are so many of them available out there, that it may be a tough decision to understand which one is most suitable for your specific requirements. We will help you choose by letting you know all the pertinent details about a biometric attendance system.

A simple task like capturing employee attendance may seem very normal but in actual life, it becomes quite tiresome to collect individual employee attendance records daily. This is where a biometric attendance system comes into play. It was developed with the purpose of handling all attendance related issues like:

• Wrong time-in and time-out recorded

• Incorrect attendance 

• Erroneous paycheque

• Workers being late to reach work

• Skipping office

• Proxy workers

• Proxy-punching

A Biometric Attendance System scans the fingerprints or any other unique biometric data of your employees and records all the required relevant data corresponding to it.

Key Features of a Biometric Attendance System

Some of the main features that these attendance machines have are:

• Geolocation tracking

• Automated Schedule Creation

• Payroll integration

• Cloud-oriented storage solutions

• Real-time data

Pros and Cons

Here are some pros and cons of having a modern biometric attendance system.

Pros

The main advantage that a biometric system brings is that they remove the need to have manual timecards. The time is collected electronically, and your calculations are done for you. This reduces the chance of errors and makes the person who tallied all this information free to take on other responsibilities. Some of the other key benefits include:

Central Template Management: Employees often work out of different locations and human resources are shared across a company. When an employee registers a fingerprint template at a specific location, this biometric data can be shared with different locations and employees can access those locations as well.

No Leakage of Data: The data is uploaded instantly to the Cloud and it is captured even if the device is offline. This helps avoid data leakage.

No Client Software Required:Because the biometric data is stored in the Cloud, there is no need to install any software in the client’s desktops or servers. 

Plug and Play System: A good system will be a plug and play one and will not need complicated installation to be done.

Cost Saving: No installation and plug and play feature enables cost saving for customers.

Status Monitoring: All the devices are connected to the Cloud and if one of them goes offline, there is an alert sent out and it is dealt with immediately.

Cons

The main disadvantage of a biometric attendance system is that, they cost more than the old manual methods where employees write down their working hours daily or use a paper timecard to punch in and punch out. But it is a one-time investment which is quite cheap in the long run when compared to the man-hours spent monthly in attendance tracking.

Also, employers should be careful that employees do not feel that they are being micro-managed through time tracking.

Tips to Select the Right System

When you are trying to choose which biometric attendance system to buy, here are some tips that can help you:

Accuracy: Errors in calculating work hours can cost you a lot of money. The device should work with accuracy and punch in the correct in time and out time. This is the most important reason to buy such a device.

Integration: The device should have the capability to be integrated with different Attendance Software from other vendors and this will make it last longer.

Vendor Credibility: Select the right vendor, who will provide you with reliable customer support and can take ownership of issues when they arise. You should not end up regretting the money you spent on the device.

Efficiency: If your organization assigns time-specific projects to employees, the device should be able to work with these specifications and be capable enough to calculate different kinds of programming projects.

Flexibility: The biometric system should give employees different varieties of clocking time and be compatible with smartphones, telephones, and web browsers.

Security: The biometric attendance system should be secure enough so that fraudulent data and false information cannot be entered into it. If not, then it does not serve its purpose at all.

User experience: Any technology and device that is easy to use become your best pal. The device should run with smoothness and be able to interact with all its users easily. The interface should be a simple one that users can execute and manage well.

Real-Time Data Provider: The device should provide all the information with necessary details in real-time.

If you are now thinking about what you read here and considering buying a biometric attendance system, you can consider buying it from CuckooTech, which provides you with advanced and useful features like real-time data, cloud integration, plug and play system, and more. You will find recording employee attendance data is convenient, easy, and accurate with the CuckooTech device.

How To Choose The Best Time Attendance Management System Provider?

When you have to choose amongst a host of options for a Time-Attendance Management System,you may feel lost on the host of offerings in the market. Each provider claims its software and devices to be superior. Below mentioned are 4 parameters to consider, that will help you in making better choice-

• Stability of the software
• The quality of customer support
• The reputation of the company
• The cost of the software

Things you should give a thought 

It is but obvious for software to face glitches. The vital thing here is the frequency of such glitches. What you as a customer should look into is, how the Time Attendance Software provider is dealing with these glitches. How quickly and satisfactorily are they able to fix these bugs? Is the process of reaching the software-provider easy, stress-free and always available? Would you have to deal with multiple levels of people in the service provider’s organization to ensure your concern is heard and attended to? This way you would end up wasting a lot of time and effort. Instead of reaping the benefits of investing in a product that helps your business, you would end up losing a lot more!

So, choose an Attendance Management System from a software provider that has expertise in the industry and is capable of handling any concerns that may come up post sales!

Updates
Today, technology is growing at an exponential pace. The scenario is such that newer companies are entering the market with newer offerings and added features every day. Organizations using out-dated software are sure to be at a loss compared to their rivals who have access to the latest technology. So, you must choose a Time Attendance System provider who ensures that you stay updated and beneficial in the long run too.

Software providers keep coming up with new updates regularly. These updates add newer features to the existing software. Companies who have been offering regular updates show that the service provider has a healthy product lifecycle. It also reflects that the company is future-oriented and is keen on self-development. But make sure to consider how much does the software provider charges for such upgrades. They might have a not very expensive software initially, but may come up with high priced updates, making the overall cost rise exceptionally.

The importance the company gives to the customer feedback

Often, while using the software on a real-time basis, you may realize what could be improved in the software, ornotice that some features are not actually beneficial or required, or that some features are confusing. So, if the Attendance Software provider keeps an open eye for such customer feedback, and values the input they might receive from customers, they are a good choice to go with. Often, new or added product features are a result of customer feedback. Hence, it may be easy to conclude if a company isn’t very keen on collecting customer feedback, they are more motivated towards making money by current sales than towards delivering the best possible user experience.

Customer care support

Once you have purchased the software, and you have any concerns or questions, or if you are facing issues, what options is the Attendance Software provider giving you to reach them? Are you connected to a real person quickly or are you directed to a time-consuming IVR? So, choose a software provider who can connect you with real people, at a quicker pace, so that you could get your answers quickly and satisfactorily. 

Reputation in the market

Before committing for an Attendance Software provider, it would be wise to gather reviews about them in the market. Hit the internet or social networking platforms. Try and ask companies who are already using their software. Another aspect to consider is the number of years the service provider has been in the business. A company with a good reputation over a couple of years is sure to be a safer and wiser option to go with.

CuckooTech

CuckooTech provides the best time Attendance Management Systems capable of catering to a wide variety of time attendance needs. We promise a world-class service & support. We have a widespread network of service teams across India, assuring you get prompt services.

Not only do we offer a best in class employee Attendance Management System, but we also offer customized T&A project for any kind of business needs. Also, CuckooTech seamlessly integrates with Cloud, IoT, and all the latest technologies. All our devices are patented from Korea.

Come, partner with CuckooTech today for all your Time Attendance  needs.To reach us, simply call us at +91 022 4036 5432 or log on to www.Cuckootech.com 

If still in doubt, do ask for a free demo, and all your concerns are sure to be dispersed!
Get in touch with CuckooTech today!