Whether yours is a large organization or a small business, if you pay your employees by the hour, then the importance of having accurate timekeeping is of utmost importance. To take effective decisions in an organization, it is essential to have accurate data on employee's attendance and movement. In today’s time, you might have definitely implemented some time tracking system, where your employees check in and check out. But without a truly effective time tracking solution in place, there are high chances of errors creeping in. Incorrect time capturing by the Human timekeeper or employee time theft through ‘buddy punching’ are not very uncommon in today's world.
What actually is ‘Buddy Punching?
Buddy punching in simple words is an employee punching time (in the system) for another co-worker who may be absent, or late, or could be planning to leave early. With a simple time tracking mechanism like a sign in a register, he could ask his buddy co-worker to help him out and punch on behalf of him.
Let’s say yours is a fairly large organization, then it may be difficult for the supervisor to not notice an occasional 1-2 employees slipping in late or leaving a little early. For example, one fine day one of your employee Vinith’s bike breaks down when he is on the way to the office. Since he knows he would be a little late, he calls his co-worker Sumit to do him a favor and sign on his behalf into the company time tracking system. Signing in on Vinith’s behalf won't affect Sumit's attendance, and Vinith can return the favor the following week when Sumit plans to leave a little early from work due to a family function.
Imagine: how much resources such as time, money and efforts are getting wasted, if such a thing has been happening often with multiple numbers of employees? Even if it happens just once with 50% of your workforce then buddy punching shall cost your company dearly.
But don't worry, with time attendance software from companies like CuckooTech, such things can be easily eliminated and you can pay your employees for their actual worked hours and not a manipulated number.
How to Foil Time Theft
The best tool to combat buddy punching is to introduce Biometric Time Clock that has a robust time and attendance software. Employees have to use their unique fingerprint, facial features or hand geometry to clock in or out. This is definitely a foolproof means to track employee attendance accurately.
What Else Does Time Attendance Management Software Do?
Apart from foiling time theft, time attendance software also helps in tracking employee attendance and managing leaves. It helps in tracking day-to-day employee work hours, deriving project costing, and scheduling employees, to name a few. One can generate standard attendance reports, with just a click of the mouse. Some systems even have the option wherein employees can clock in time even when they work from remote locations, or work from home and other such change in circumstances.
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Another significant advantage of automated time attendance software is the elimination of the administrative burden that happens due to handling paper time sheets. Such automation automatically enhances productivity and reduces inaccuracy. This software is an absolute boon in an organization that has multiple processes and shifts wise working patterns. Time and Attendance Software also allows administrators to set break times, lunchtime, overtime, and other management processes. It also helps track late coming and early leaving.
The Functioning of a Biometric Time Attendance Software
biometric attendance system devices recognize a person with their intrinsic physical characteristics like a fingerprint, palm, face, iris, etc. However, a fingerprint is the most commonly used characteristic.
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Superior Features of CuckooTech
CuckooTech offers multi recognition technology and can easily detect a fake finger impression from a true one. The automatic finger scanner is quick, easy and accurate. Our intelligent software lets time and attendance managers to set levels of authentications across the organization. It also lest you choose between various authentication combinations from only card, card + PIN, finger + PIN, face + PIN & loads of such combinations as desired. So to experience a highly endorsed consultative approach do not hesitate to get in touch with CuckooTech today!
We promise a world-class service & support. We have a widespread network of our service team all over India, across various locations, which makes sure you get prompt and proper services, whether it is installation or commissioning or support. Our devices are managed over CLOUD on a special technology platform ADIS. This reduces the turn-around time and ensures that the possibility of a software failure is negligible. All our devices are patented from Korea.
To conclude, maintaining pen and paper-based attendance process may be inexpensive but is quite time-consuming. Replacing it with biometric time and attendance devices is apt, hassle-free, efficient and accurate. Whether running a large business or a small one, it is advisable, entrepreneurs move to biometric time attendance system. As it facilitates the HR department to accurately perform payroll functions of its employees.
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