HR Management Trend: Time To Roll Into 2020 With An HR Software

The HR software industry is emerging faster than ever before. Despite the constantly restricted budgets and IT resources, the demand for automated HR tools has increased exponentially over the years. Today, be it big or small, all sized organizations are jumping onto the HR software bandwagon. We now have quite a few cloud HR software vendors that provide excellent solutions that help small and midsize business enterprises to centralize their HR data, streamline the whole processes and make workflows more efficient. The last 2 decades have witnessed the importance of building a competitive workforce and management of the comprehensive lifecycle of employees proficiently. And here we have, the HR software industry that has evolved itself entirely to meet the strategic demands of these organizations.

But all said and done, these businesses do face several challenges.

Challenges for Small & Midsized Businesses

Limited Staff

A small or midsized organization has limited resources, and hence a lack of sufficient HR staff. It could even be that a handful of team members juggle between managing HR responsibilities while overseeing cross-functional processes. Or there might be a single HR person, who is responsible for taking care of recruitment, payroll, leave, attendance, appraisals, disciplinary issues, and other such things- at the same time. This could be a clear case of an overburdened HR, thus resulting in stress and even disordered management of human resource processes. Thus, introducing an automated attendance software for taking care of time attendance management is a more apt way to deal with HR workload, save resources, and hence cater to the human resource management processes efficiently.

attendance software

attendance software

Complex Record Keeping & Compliance Issues 

An HR team has loads of things to be dealt with, on a daily basis. From managing all sort of employee-related things to enforcing HR compliance. Every business is required to maintain documents regarding insurance, taxation, health care documents and labor laws. And this definitely is too much work for limited or a single HR staff. Work overload increases the chances of frequent data errors and unsystematic file management. Having errors creep in compliance issues can be lethal for a business, resulting in huge amounts of legal fines and sometimes can even lead to the closure of the business. With a highly-functional HR management tool, not only can we eliminate any possibilities of errors, but also maintain data effectively and efficiently.

Identify Employee Performance Gaps

With the absence of a formal performance management system in small and midsized businesses, it gets extremely difficult for managers to be able to identify the real reasons for performance gaps. Work expectations being unclear, unclear performance measuring tools, and low awareness of organizational objectives results in low employee productivity. With clear and easy to access information that comes with such HR tools managers can continuously track performance and capture achievements.

High Employee Turnover

Employee turnover can get higher when there is not much clarity on work expectations, recording of time spent at work, inadequate pay and lack of career development opportunities. Such things lead to unsatisfied, unhappy and disengaged employees, ultimately leading to higher employee attrition. And we all know, to be able to retain top talent is a challenge any organization faces. A good Time Attendance System is necessary for the retention of employees.

time attendance system

time attendance system

The Takeaway

There is a need for HR automation to lighten HR burden on a small to mid-size business. By having a cloud HR software in place, an organization can benefit the following way-

A centralized employee database.

Speed up HR processes due to reducing employee queries.

Clarity on employee goals and organizational objectives.

Transparency in the employee appraisal process.

Recognition & appreciation of top performers.

Being able to keep up with statutory compliance regulations as per government norms.

Hassle-free employee time tracking and leave management.

Efficient recruitment and retention processes.

Instant access to various reports about employees and their performance for better decision-making.

When small organizations move towards automating human resource processes they can reduce HR workload, efficiently utilize resources, help managers to make informed decisions, and also keep employees happy. A time attendance software for small and mid-sized organizations, not only ensures efficient people-related processes but improves overall business profitability. In current times, when small and midsize businesses are aiming towards automating their process and updating to more efficient systems, the human resource department should no more remain an exception.

CuckooTech is Good News for Employers

So if you are a small or midsized business contemplating to join the HR software bandwagon, CuckooTech is the good news for you. They have the best in class attendance software, that is best suited for the global workforce needs of the 21st century. Along with employee time and attendance management needs, they offer T&A project for just about every need that your business could have. All this made available in real time through cloud integration.

So, wait no more and schedule a quick demo of state-of-the-art products. Call +91 022 4036 5432 or reach at www.cuckootech.com now!

10 Features To Look For In Biometric Attendance System

Everything is going digital! With the world moving towards a digital economy, today not only bigger organizations, but even small and medium-sized enterprises and start-ups wish to automate their routine day-to-day tasks. Yes, most businesses today use digital devices like a card reader, but for time tracking and attendance of employees, many still rely on manual spreadsheets. Such a process is not only time-consuming, labor-intensive and difficult but also hampers the future growth and expansion of your business. Only when you have efficient internal systems that are scalable and effective, it is possible that your business can reach its full potential.

And adopting a biometric attendance system is the initial step in the expedition of achieving a profitable business. Today, the market is flooded with in numerous time and attendance system. Some of which are advanced to the level of offering biometric access control systems. More options leave a businessman with more confusions about how to choose the perfect one for their business. Once you have decided to go in for biometric time trackers, the below-mentioned pointers would help you understand the top features you need to look for while evaluating biometric time trackers.

time attendance system

time attendance system

Number of stored fingerprints

Different kinds of biometric time tracking software are available for a wide variety of organizations, depending on their size. Today your business may be a startup and have a very few employees. But always ensure you look for biometric time trackers that are capable of storing and verifying a large number of fingerprints. So, this way, eventually over the period of time when your business grows, and you have a larger workforce, your current system is capable enough to accommodate this growth.

Durability and ruggedness

Ensure that the devices you end up buying are sturdy and durable. Consider weather conditions, compatibility with a moderate level of dust and dirt, scratch proof optical sensors, etc before you make a choice. Certain devices may look fancy and may even cost you lesser, but going with rugged and sturdy ones is always a better thing to do. This way you can be sure, irrespective of environmental factors and not very fragile handling, your sturdy fingerprint sensor works perfectly at all times.

360◦ verification angle

In today's world, everyone is always in a hurry! So would be your employees. They may tend to rush through the clocking in or clocking out process. So it would be wise for you to look for biometric time trackers that offer a 360◦ verification angle. It would ensure the employee fingerprints get identified quickly, regardless of the way they might have placed their finger on the optical sensor.

Access control

Time tracking is one aspect of biometric time attendance software. But such software can also be used for security purposes. You may wish to restrict the entry of non-authorized personnel into secure areas. So, ensure the biometric time attendance software has integrated access control functionalities.

Time taken for fingerprint identification

The success of any fingerprint attendance system is obviously measured with the accuracy of identification and the time taken for the process. So have devices that can sense fingerprints within a few seconds and are capable of transmitting the data quickly to and from the server.

Internet connectivity feature

Biometric fingerprint sensors work awesome with internet connectivity. The clock in-clock out data is transferred to the cloud via the internet. Instant data availability through the cloud can be done only with internet connectivity feature.

USB connectivity

Won't it be nice if your biometric attendance system can offer you an additional feature of USB connectivity? This way you would be able to back up your data of external devices too!

biometric attendance system

biometric attendance system

Battery backup

Biometric devices are of two types -wired and wireless. Whatever you end up choosing, a good thing to look out for would be devices that have a secondary battery backup. Such a feature would come to your rescue during emergencies and prolonged power shortage.

Integration to payroll management systems

The primary requirement of biometric time trackers is for computing employee payroll based on the working hours they have dedicated to your business. So, if your biometric devices can transfer data directly to the payroll software, things would definitely be much easier and simpler for payroll calculations.

Support

After sales support is another thing you should look out for. Yes, biometric time tracking devices are easy-to-install and easy-to-use, but to have a good after sales support team is always beneficial. Reputed companies often offer you both -web assistance and in-place service support.

While zeroing down on perfect biometric attendance software for your business, make sure to check all the features listed above. Ensure you make a choice keeping in mind not only your current scenario but your company’s probable requirements for several years to come.

attendance software

attendance software

Explore Cuckoo Tech’s range of biometric employee attendance systems

Cuckoo Tech offers you a wide range of employee biometric attendance software tools. Not only is it a great value for your money, it is also suitable for the global workforce needs of the 21st century. Do not be unsure! Just give us a call us at+91 022 4036 5432 to schedule a quick and free demo!

Tracking Time-And-Attendance With Biometrics

Time clocks have been a part of an organization since time immemorial. It's believed that they are as old as the Industrial Revolution. And to date, their purpose is primarily the same as it was then, that is to calculate the time employees spend working in the organisation. This ensured that they get paid accordingly.

In today's modern world, many if not all the elements of time tracking have undergone changes. Manual time-and-attendance systems are slowly becoming obsolete due to lack of a way to validate the data put on a timesheet. Two prime means of labor fraud that are unaddressed in manual T&A system are -

1. Time theft: Employees clock in but are not actually present at the office.

2. Buddy punching: Employees punch in on a co-employee's behalf.

We are living in a rare moment where there is a solution to solve such malpractices, that is by using biometric-based time attendance system. Biometrics presents a highly automated, accurate, and handy approach to employee time and attendance tracking.

time attendance system

time attendance system

Who is affected by time attendance frauds?

Employers. Employers who pay their workforce on an hourly basis are the worst affected by time-and-attendance frauds.  Chances of fraud become higher in jobs that require on-site work like workers in manufacturing, retail stores, customer services, warehouses, security, and workplaces on similar lines.

Why your employees would love using the biometric attendance system

Having biometric technology for employee time management is possible in any workplace, irrespective of the business type or size. Biometric attendance systems have become increasingly popular all around the globe owing to the many benefits it offers to companies. Biometric machines can read a person's unique fingerprint, hand shape, facial features, or iris. This way no employee can clock in for one another, thus preventing employee time theft.

The beauty of biometric attendance systems is that they prove useful to both parties. They not only help organizations in tracking employee attendance data but also help in accurately processing the payrolls apart from the many other benefits. Read on, and find out how:

Employees get a more accurate pay cheques

What is the primary aim of working? To earn money, right? And what is the primary aim of the payroll department? To ensure all employees are paid accurately, timely, with the correct holdings and deductions.

Generally, small business owners do not give a great deal of importance to the payroll system. They prefer using manual methods of payroll calculation. But the truth is, this is not only exceedingly time-consuming but also has a high scope of human errors. Having a biometric time attendance system in place enables the HR team to exactly calculate the total working hours of each employee accurately, leaving not even a minuscule scope of error, thus being able to pay accurate compensation to its employees in a timely manner.

Better resource allocation and transparency

Every fair employer wishes to gain the trust of his employees so that they remain dedicated to his company. This dedication ensures that they work to their full potential. So how does one go about gaining the trust of the employees? One sure shot way for this is by having transparency. The best way to promote transparency and positive workplace culture is through having accurate time and attendance systems in place.

Accurate time data also helps managers to better allocate resources to various projects based on employee availability. As sad as it may seem,  but there is no denying that some employees try to cheat with time sheets. But, by deploying a biometric attendance system, employers can easily track who is not working as per allocated work hours. This creates a transparent work culture. It makes the genuinely hard-working employees stick with your organization longer due to higher transparency.

Greater convenience

Biometric attendance systems ensure convenience to all the parties involved- the HR, the payroll and the employees.

biometric attendance system

biometric attendance system

Clocking in and out time becomes a quick process, thus saving loads of time and effort that could have otherwise gone in filling in manual time sheets. This makes them feel comfortable about their work environment. And this comfort level slowly starts showing in terms of higher productivity. It makes employees more responsible and accountable for their time, productivity and attendance.

For the Payroll department, it means being able to calculate data in real time, at any point of the month, saving time in computing heaps of time sheets. So basically it is a lesser tedious job in employee management.

Having an innovative, robust and flexible employee time management strategy can lead any organization to give the required results. Once your employees recognize the benefits of using a biometric attendance system, they are sure to start loving it.  They would be able to concentrate on their work rather than worrying about the correct salary payout. This would promote development and growth.

So, if you wish to improve your employee time management strategy and wish to implement an automated biometric attendance system, then you should get in touch with CuckooTech.

attendance software

attendance software

Cuckoo Tech attendance solution

Cuckoo Tech provides the best biometric devices and software solutions that are sure to make your professional life easier!  Our world-class attendance software is just perfect for the global workforce needs of the 21st century. Our software can cater to every need of your business. But, if you are still in doubt, get in touch with us through a phone call on +91 22 4036 5432 or through our website www.cuckootech.com. Go ahead book your free demo with Cuckoo Tech now!

How A Fingerprint-Recognition Attendance System Works

In a Fingerprint-Recognition Attendance System, attendance can be marked with a single scan of the fingers. In today's ever-evolving world, physical thievery is no longer an only means of thievery. Things like identity thefts and credit card frauds have become very common. But worry not, as we also have biometric technology on the rescue mission to counter any such security threats.  The biometrics technology ensures security in every aspect! In simple words, it guarantees a person a peaceful, stress less and sound sleep if his/her belongings are protected with this technology.

How The Fingerprint-Recognition System Works?

The Fingerprint-recognition Attendance System is the most widely applied biometric attendance system that comes handy in almost every institution be-it small, medium or a big.

A finger scanning biometric device consists of -

(a) A scanning device.

(b) Software that helps to convert the scanned image into digital data and then compare match points.

(c) A database to store the biometric data of your employees to be able to compare when required.

Such data encrypts as soon as gathered, thus preventing any scope of identity thefts. To be able to convert the biometric input, a software application makes user specific point identification of data like match points. Then, such match points in the previously created database use an algorithm to decode that information into a numeric value.  Such database value is then compared to the biometric input entered by the user into the scanner. Then if it matches, the authentication is approved

Attendance Management System

Managing attendance records of employees of any organization, whether big or small, is a dreary and tiresome task.  Usually, the attendance management process of employees can broadly be classified into either conventional or automated methods. Conventional methods are all about time sheets, punch cards, attendance registers, etc. Automated methods usually use barcode attendance systems, Radio Frequency Identification (RFID), magnetic stripe attendance system, or different types of biometric attendance system.

To make such a task easier, automatic and online, the use of fingerprints is a highly efficient way! This will not only save time and effort but also be environment-friendly as paper use will be next to negligible. Such biometric attendance system is used to make note of each and every person wishing to enter into your organization. It checks the authenticity of who actually the person he/she claims to be. And for such checking, the fingerprints of the person are used. A biometric attendance system records a person's attendance, time-in / time-out, leaves, late comings/ early exits, break timings, etc. in short, it records every physical activity of an employee.

Top 10 Benefits of Fingerprint-Recognition Attendance System

Saves time.

Is accurate and highly reliable.

User-friendly as it is very easy to use for both parties- HR and employees.

Highly secure.

Leaves no scope for fraudulent practices like buddy patching.

Can be equally useful for both small and large organizations. A database is capable of storing up to 30,000 records with ease.

Easy to manage employees when there are different departments and multiple shifts timings and such things are often changed.

Easy operation as data is collected with just a single touch.

Makes data extraction and computing easier as data is available on a real-time basis.

Solves a bunch of time tracking issues.

Conclusion

An advent and easy availability of a fingerprint-based Biometric Attendance System is one of the best things that has happened in the field of workforce management. This excellent advancement has made the whole scenario more reliable and quick. The authenticity of a fingerprint can hardly be breached with fake fingerprints. So replacing all electronically or physically handled time-sheets with a Fingerprint recognition Attendance Software is surely an excellent move and is sure to help the company prosper. In times to come, fingerprint scanning can be taken to the bigger forums, or other biometric enhancements like DNA sequences, facial patterns!

biometric attendance system

biometric attendance system

CuckooTech Attendance solution

CuckooTech provides the best biometric devices and software solutions that are sure to make your professional life easier! CuckooTech offers multi recognition technology that can effortlessly detect a fake finger impression from a live one. Our automatic finger scanner is quick to scan, easy to use and accurate in giving outputs. Our customized smart technology software allows attendance managers of an organization to actually decide on the levels of authentications across the organization. For departments requiring higher levels of security features, we also give you a choice of setting multiple authentication combinations. Such combinations could be entirely your choice like only card, card + PIN, finger + PIN, face + PIN, & loads of such combinations. So if you wish to experience a highly endorsed consultative approach, do call us at +91 022 4036 5432. If still in doubt, ask for a free demo, and all your concerns are sure to be diffused! Get in touch with CuckooTech today!

What Makes Cuckoo Tech's Time and Attendance Software The Best

Managing time and tracking attendance manually is a very frustrating activity. It is not only tedious but is prone to many human errors. Over the years the working pattern and shifts in the companies have undergone tremendous change and have also become complex. In order to meet these challenges and to surpass your expectations, many companies have come up with their Time and Attendance Solution. One such company is CuckooTech. 

CuckooTech's Time Attendance Software records time and attendance details of the employees through fingerprint biometric devices or other timekeeping devices and manage their time and productivity efficiently.

Cuckootech Time and Attendance Software include several features and manage all aspects of employee time management, which includes Punch in, Punch out, Late Comings, Early Goings, Overtime, Leave Management, Rostering, Holidays, and more. This allows Human Resource to focus more on their core HR related issues such as employee hiring and training rather than just resolving queries related to employee time and attendance. 

Cuckootech's very advanced time attendance system solutions provide various analytical reports, statistics and information to the business owners and department heads and assist them in managing and regularizing employee time and increase productivity.

time attendance system

time attendance system

Time and Attendance software feature

Attendance system rules

Organisation can easily set attendance rules such as working hours, overtime criteria, the deduction for non-compliance of timing and attendance, and many more in the Cuckootech's Time and attendance software. Additionally, you can also define in the software what is half day working, full day working, absenteeism, as per your company's rules and the software will organize data accordingly. What's the best thing about the software is that it allows location wise holidays, weekly offs, and give special holidays to required set of people.   

   

Roster Planning

Whether yours is a small business or a large organisation, employee roster planning can be a big challenge. But with Cuckootech, shift planning becomes simple. You can plan your employees shift with trend reports as well as identify gaps in resource allocation. Not only that, it is well integrated with Employee self-service (ESS) & Manager login, which enables communication of work plan in advance & hence reduce absenteeism. 

Employee attendance

CuckooTech Time and Attendance software enable employees to mark their attendance via web check-in, mobile check-in or biometric devices. They can also submit their leave request via software and it will reach the authorized personnel like HR or Department Manager. Apart from that, they can view their shift plans, weekly offs, company holidays, worked hours, and monthly attendance. 

Mobile attendance

CuckooTech's mobile attendance solution makes capturing of time and attendance of field staff easy and accurate. It uses Advance Geo Tagging features and Google maps to know the exact location of the employee and if he is present at the clients premises or not. It works even in the offline mode. Once the network is back, the app will automatically sync to our ADIS server and put the data on the cloud. The check-in is simple and doesn't require login. Also, it comes with other optional features wherein the employee can capture his image (at client's premises) and use login details. 

Attendance compliance

Cuckootech's time and attendance software helps facilitate regulatory compliance and shows data (Attendance register, Overtime done, leaves taken) in exactly the format suggested by the government. These data can be easily downloaded. 

Attendance MIS and analytics

Cuckootech Attendance MIS and analytics features enable you to take informed decisions easily, accurately and on real time. You can easily understand trends, manage workforce, increase productivity and save costs through these MIS reports.

ERP integration

Our astonishing Time and Attendance system comes with API and web services which can seamlessly integrate with your existing ERP, be it SAP, Oracle, Microsoft Navision or Tally. We have got all covered.

Live and Fake finger detection

Cuckootech's Biometric attendance system comes with the latest patented technology that distinguishes fake fingers from those of live fingers, thereby providing utmost safety and security to your premises. It also shows the true attendance scenario of the workplace, since employees won't able to mark their attendance unethically by using fake fingers.  

biometric attendance system

biometric attendance system

Push-Based attendance system

The benefit of push-based technology is that as soon as the impression is captured by the biometric device, it gets transferred (pushed) to the cloud server thereby providing a real-time accurate report. While in the outdated pull-based technology, the data was pulled in batches after every certain period of time. This could not give real-time data. 

Gamification

Because of the work pressure sometimes employees don't adhere to attendance marking process, which can lead to employees getting underpaid and conflicts in the workplace. To avoid all these, CuckooTech has come up with a unique solution. Wherein, employees earn points for every correct attendance marked or adherence to the compliance rules. These points can be redeemed for rewards. Also, the employee with the highest points get special bonus rewards and these leads employees to follow the attendance rules. The employees can see who is the highest scorer and where they stand on the score dashboard, this adds interest too.

With so many amazing features and benefits, there is no doubt that it's the best Time and Attendance Software. If you would like to know more about the software, feel free to call us on 022 4036 5432 or visit our website www.cuckootech.com 

We look forward to hearing from you.    

Do The Benefits of Time and Attendance Management System Outweigh The Cost?

Employee time management - these words seem to be very daunting to business owners. The primary reason behind this is their thought of having to spend a lot of money in order to efficiently manage their employees’ time. But, in today’s technologically advanced world, this is actually no more true!! With cutting edge technologies and automated business tools, managing the time of your employees is not only affordable but is also convenient, accurate and efficient!

However, keeping aside the lower cost factor, you may still have your doubts if in actuality the benefits of online Time attendance software would outweigh the cost. The answer is a resounding YES! we can explain why-

Save money by cutting costs

Saving money is the primary reason online time attendance System has become so preferred for workforce management. No businesses would invest in a service or product without the expectation of some significant ROI. Yes, you would have to spend a little amount for the hardware like biometric fingerprint sensors, time clocks, etc. but worry not, your company will ultimately come even with the savings you achieve from labor and operating costs. Having an automated system would easily crack down on time theft. This would facilitate business processes, and in turn, mean that lesser money is going out the door of your business premises.

time attendance system

time attendance system

Save time

Time is money and this goes hand-in-hand with our prior mentioned reason. But, it is worth noting, only after you have an attendance management system in your place, that you may actually believe the time your business is saving because of it. It may be actually tough to realize immediately - the number of hours you were investing in handling the paperwork and manually calculating work hour data for each and every employee. With automated business processing systems, everything can be streamlined and leave you with a lot of valuable time that you can now spend on other business-critical tasks. Attendance management system not only saves time of HR and payroll departments but of people who put in the time to mark their attendance-your employees. So, it's a total win-win situation for both parties involved.

Accuracy and Authenticity

Another benefit for attendance management system is the accuracy of data. It accurately records the work hour information like time in/time out, food breaks, early leaves, holidays, sick leaves, etc. Since everything is on real-time basis, punching in and out is accurate and to-the-minute. Features like biometric fingerprint and facial recognition make sure there is no scope for fraudulent practices like buddy punching. Another benefit of such accurate data comes into picture when considering about potential wage and labor law violations.

attendance management system

attendance management system

Quick Access to Information

Yet another reason the benefits of time attendance software outweigh its costs is the fact that they allow immediate and trouble-free access to employee work hour information. We are talking about instant access and retrieval. Having an employee management software makes information and data of all employees readily available. It also makes it accessible from anywhere through the cloud. Any changes made are updated in real time, thus ensuring accurate tracking of employees' work details. So, in case of sudden issues such as any sort of employee rescheduling - immediate action is possible. Same is the case when an employee has to be disciplined for being late.

biometric attendance system, time attendance system

True Value

In today's technologically advanced world, we have access to flexible and affordable resources that help us to effectively tackle management issues. When talking about employee time management, implementing automated systems like an attendance management system is a sure way to the road of success. Today, the efficacy of cloud-based online time attendance tracking software cannot be emphasized enough, so the reasons in favor of implementing them are easy to justify.  At the end of the day, not much can compare to the true value and benefit you can get with time management software.  From eliminating time theft to achieving business deadlines to meeting the budget goals, and better management of employee's time, it gives you everything. So, by investing in a web-based time and attendance management software, you are setting a strong foundation and a plan for your company for years to come.

Any business that wishes to keep up with today's fast, dynamic, crazy and competitive business market, is sure to benefit from an online time attendance software. More so, if you choose to have biometric fingerprint recognition and time clocks. Such software is innovative, effective, smart and extremely beneficial.

Now that you agree about how much the benefits of a time attendance software outweigh the cost and wish to install the same at your organization, we can assure you that Cuckoo Tech is your best bet. Cuckoo Tech is great value for your money and highly suitable for the global workforce needs of the 21st century. Cuckoo Tech seamlessly integrates with Cloud, IoT, and all the latest technologies. 

But, if you are still not absolutely sure, do not wait, call us at+91 022 4036 5432 to schedule a quick and free demo!