Biometric Attendance System Vs Manual Maintenance

All organizations, whether big or small, are constantly exploring every possible way to increase their revenues and regulate their costs. Every organization uses time attendance mechanisms to record the time and duration of work done by their employees. It helps them determine employee productivity. Attendance maintenance not only helps an organization determine the working hours of an employee but also helps them determine when an employee is not working. This data is also helpful to calculate the overall productivity of the team and arrive at effort estimations for future projects. The prime motive of a time attendance system is to help organizations to cut their labor cost, improve compliance and thus enhance overall control.

Size and specific requirements of an organization help determine the kind of tools it should use to record the attendance and other activities of their employees. Some implement a biometric attendance system like a fingerprint attendance scanner while others follow a manual system to maintain attendance. However, in today’s world, a manual system of attendance maintenance is suggested only for organizations having very few employees.

Biometric Attendance System

Biometric Attendance System

Manual Attendance Maintenance

The primary requisite for being able to sustain a manual system for maintenance of attendance is to ensure they have dedicated, efficient and skilled HR personnel. He/ she is the person who would be logging in the attendance and work hours of the employees. This kind of system generally uses paper punch cards and punch machines to track the attendance and working hours of an employee. Such a system involves a lot of meticulous work and can take up several work days to be able to arrive at the correct total of the working hours of each employee. Such data is then passed on to the payroll department. But one can never be 100% sure if the data is completely accurate.

Biometric Attendance Maintenance

On the other hand, an automated time and attendance maintenance system like a biometric attendance system is certainly more accurate in comparison to the manual methods. Also extracting data from such an automated system is quick and efficient. Biometric Attendance uses physical characteristics like fingerprints, iris, face, etc. for identification of employees. Few of the tracking mechanism used for biometric attendance tracking systems include magnetic stripe cards, electronic tags, barcode tags, finger recognition, and touch screens.

Reasons Why A Biometric Time Attendance System Is The Right Choice For Your Business

Time Attendance System

Time Attendance System

A biometric time attendance system is better because of :

1) Security- Biometric attendance systems are secure. It requires the manual presence of an employee to work. So malpractices like buddy punching and time theft can be kept at bay. And this can directly convert to a huge amount of money saved!

2) Accuracy - Security and accuracy go hand in hand. Apart from buddy punching and time theft, an incorrect calculation of employee working hours could also cost the company dearly. Along with automation, biometric attendance maintenance also brings with it an unparalleled accuracy to your workforce and payroll management. It gives your organization the power to monitor tardiness, overtime, breaks, holidays, advance leaves planning and declaration, holiday hours, etc. This is a win-win situation for both the company and for the employees who will have a trust that their work is being recorded fairly and correctly.

3) Efficiency - Organizations who maintain manual attendance management system may end up spending hours (or even days) in calculating the employee work hours. So you can actually say efficiency is going for a toss.  But when an organization can have a software program for the same, it can get such data calculated within minutes. This can leave the HR department with a whole lot of time, and imagine what wonders that one can achieve with it!

Attendance Management System

Attendance Management System

4) Ease - Automated biometric attendance software is both easy to use and easy install. Employees can register their attendance with just fingertip touch and management can pull attendance reports with just a click! Can’t get easier right?

5) Compliance - Compliance is sort of a cumulative benefit of the four points above. We all know compliance is the reason a company needs to maintain attendance records. One incorrect calculation is all you need to get into an ugly legal battle with your employee and the labor organization. This definitely can hamper the reputation of your business too. Having a biometric record can save you from such uncomfortable situations.

CuckooTech

Now that you agree about how much benefits a time attendance software can bring to your organization and have made up your mind to install a biometric attendance system, we can assure you that CuckooTech is your best bet. CuckooTech is great value for your money, and also suitable for the global workforce needs of the 21st century. But, if are still not absolutely sure, do not wait, call them at +91 022 4036 5432 to schedule a quick and free demo! If you are looking for digital marketing consultant in India, Contact

Attendance Software

Attendance Software

How an Attendance Management System Can Help Improve Employee Time Patterns

Employees are the biggest asset to any organization. It is no wonder thus that companies want the employees to be working towards the growth of the company. From the other side, the employees’ needs to be happy and feel wanted in the organization, only then they will be able to put in their best. So the start point for the employee contentment is their remuneration. The amount that gets deposited in their accounts every month should be consistent with the work they are putting in. Similarly, from the company perspective also, they would expect their employees to put in their best efforts too.

Time Attendance System is an important consideration for both the employee and the company. An attendance management system is helpful in capturing this timing details of the employees accurately and efficiently as well. It will also help to streamline the process by avoiding manual calculations. But there is another hidden benefit for these attendance management systems. By using them judiciously and tactically it is possible for the company to alter the employee time patterns and bring in more efficiency to the system. Let us see how.

Time Attendance System

Time Attendance System

1.Effective Time Tracking
The main reason a company would go in for an attendance management system is for the effectiveness it brings in time recording. Most companies don’t go beyond that. What they need to start doing is analyze this time data. Employees who fail to log in for the stipulated time should be sent reminders and action can be taken against them after 3 or 5 reminders. Similarly for employees who log in more time should be rewarded with benefits, which need not always be monetary. An appreciation message or an eCard. Slowly, you will notice that the employees start to maintain their timings in the office.

2.Setting Weekly/Monthly Time Goals
An Attendance Management System allows the company to set up weekly and monthly time goals. And each day it can be tracked by both the employee and the organization. Every employee would be required consistently achieve their weekly and monthly goals. They may be allowed the flexibility, based on company discretion, to compensate for the work hours for a day within the next day or so. This way, the employee also gets motivated to maintain and balance his time entries.

Attendance Management System

Attendance Management System

3.Daily Time Analysis
Sometimes the employee productivity may get reduced due to health, personal reasons, etc. This would clearly reflect in their time entries. An analysis of the time entry pattern in the attendance management system should give the company or HR an idea about it. They can talk to the employee to understand the issues faced and offer a solution whereever possible. This way the employee will also feel more wanted in the organization and he would be motivated to contribute more towards the companies objectives.

4.Planning and tracking of shifts
Most of the companies have their employees working in shifts to provide 24/7 support to the customer and also for the maximum utilization of the resources and infrastructure. Tracking employees in shifts can be an uphill task without an attendance management system. With a good system in place, the HR would be able to clearly get the data about the in and out timings of the employees. It is also useful to employees who will be benefitted with applicable shift allowances by the transparency in the system.

5.Integration with enterprise software
Enterprise solution software keeps a track of the details of employees among many other things. An important input for this system would be the time data of the employee to process their payroll and other modules. Without an attendance management system, the enterprise software may not be as effective. From the employee perspective also once he understands that his time data is automatically getting linked to his pay and other benefits he would definitely put in extra efforts to log in the required number of hours.

So irrespective of the size of the organization and the number of employees an attendance management system is a must. It offers multi-level benefits for everyone. As a company, it helps in keeping track of the employee time and analyzes the productivity trends which can help them formulate new policies and changes. For the HR people, it is a big boon because it gives them an accurate and precise data which the HR team needs as input for several other systems. And finally, for the employee, it brings in a clear and transparent time tracking mechanism.

The best way of going forward in this digital world is for companies to switch to an attendance management system. And when you are at it, get the Attendance Software from the pioneers. CuckooTech. They offer the best in class products with the most advanced features. Their products are worth every penny spent. You don’t have to believe me, get a free demo to see for yourself.