Enhanced Security and Accurate Data with Biometric Attendance System

Every Business follows a record management system to capture the attendance data of every employee. Traditionally recording of the data was done manually by someone by maintaining a book or making a note of it in the Excel Sheets.

Biometric Attendance System

But how sure can you be that the data captured is accurate and legally complied? Well, to avoid such doubts, switch to a modern-day system that ensures accuracy, security and quality of the data captured.

If you are thinking if such a system is there, then our answer is Yes. Go for a biometric attendance system.

What is a Biometric Attendance System?

Biometric Attendance System is an enhanced way to capture the attendance data of the employees by using unique biometric characteristics like fingerprint, iris or face. The system uses a terminal which scans the employee finger or eyes or face to identify the person precisely and log it against the date/time. This system is highly effective and ensures accuracy and quality of the data captured.



How can it help to enhance the security system in your business?

Biometric Attendance System uses a terminal or the tool which provides restricted access to the employees. This can avoid theft or any security breach. None other than the employee who have been granted access can enter the premises by scanning the fingerprint for recognition. It can help to maintain a judicious record to understand who has entered each room in the business centre. If the system fails to recognise the biometric data of the person, it would simply deny the access and ensure safety. This system helps to avoid any potential risk and security breaches in the organisation.

Get better performance data

Fingerprints are unique, and so is the biometric attendance system. There are no chances of any malpractice or incorrect data capturing when your company follows this advanced method to record the attendance. Only if an employee physically enters the office premises, or logs into the computer in the case of work from home by using their fingerprint, the attendance would be captured. This system and practice would motivate the employees to regularise their work schedules to be recognised. This potentially improves their performance and results in better growth of the organisation.

Not just the in-time and out-time but also the periodic schedules of every employee would be captured. Their frequency of moving around, break timings and unwanted meeting and other redundant or idle time would be recorded too.

Biometric Attendance System is a boon for your business

An accurate attendance system make life easy for HR and managers alike. This also means these people will be able to channelize their energies in more important tasks. These attendance systems also come with other features like work tracking, shift register etc which again would simplify a lot of administrative tasks. These saved man-hours are without doubt a boon to any organization that decides to go ahead with a Biometric Attendance System

How data accuracy helps various teams in your company.

Employee data could be analysed by various departments in a company. The Human Resource’s team, the Risk and compliance team, the legal team, along with the line managers would analyse the employee attendance information. The biometric attendance system helps these teams to easily acquire the employee attendance details in no time. The information would be centrally recorded and accessed by personnel who have been granted access to analyse employee details. These helps in time management and data accuracy without the hassle of wasting time or asking the details to the line managers.

Biometric Attendance System is the latest in innovation

We all agree that a biometric attendance system is easy to use and is a boon to every organisation, it also includes several benefits to the company. Let’s read through to know the benefits of using this system.

    1. Data accuracy
    2. Improves the overall efficiency and growth of the organisation.
    3. Can be used in offices and education institutions to capture the attendance data of the employees or students without any data breach.
    4. Enhances the security of the premises.
    5. It follows real-time tracking hence makes it easy for employers and managers.
    6. The data is made available in the cloud in real time and is accessible to people who would need it anytime and anywhere.
    7. It is flexible, easy to handle and can be configured according to the company or institutions rules and guidelines.
    8. Easy to update, customize and bring in changes when required.
    9. Saves time and money. It is an economic solution which provides better data analysis.
    10. Helps the organisation to be legally complied.
    11. Avoids any malpractice or breach in attendance management.

About CuckooTech 

CuckooTech provides one of the best Time Attendance System through patented biometric hardware and ADIS enabled enterprise software platform that is capable of solving all of your attendance management problem. They bring innovative ways of capturing real time attendance data with 100% accuracy and ensures quality of the information recorded.

Call them for a free demo today and decide for yourself.

Bursting the Myths Related to an Attendance Management System

It is high time we switch from traditional methods of capturing attendance and switch to more innovative and simpler ways. Leading this trend is the biometric attendance system.

So, what does a biometric attendance system do? Well, for the uninitiated, it helps to capture the time and attendance data of the employees by using their biometric details. The most commonly used biometric systems include a fingerprint scanner, iris scan and face recognition among others. 

Next, let us briefly talk about how this biometric attendance system works. A database is first created with the biometric details of the employees and each employee is tagged against their employee id. This data can be typically stored and retrieved from both the system cache, the server or the cloud, based on the implementation. A biometric scanner is then placed at the entrance where the employee is expected to scan his finger, eyes or face. This data is matched with the data in the stored database to get a match and mark the attendance. This is as simple as it can get. 

Now, let us talk about some myths related to the Biometric Attendance System which is hindering people from making the switch to the new ways.

1. High cost: But it is only one time while the long-term ROI is quite high. 

Any new system or tool comes with an installation cost. The same is true for the biometric attendance system. Yes, it is true that the charges may seem high in the beginning, but that is nowhere close to the amount of time, energy and manpower it can save over a longer period. 

With a biometric attendance system, the man effort required for payroll and time calculation is drastically reduced, any type of attendance and absence reports can be generated in a jiffy from anywhere through the data available in the cloud. 

2. Micromanagement can demotivate people: It brings in transparency

A biometric attendance system brings in transparency in the system. There are no proxy attendances and no miscalculations or human errors in capturing attendance. This, in turn, would mean clarity in working hours expected and working hours spent in the office. It also motivates people to maintain the required hours and it also eliminates unnecessary questions related to time and attendance. 

3. Lack of privacy: It promotes accountability

Some people may feel it reduces their privacy and they are being monitored. But, in reality, a biometric attendance system brings in more accountability. There is accountability to the number of hours you spent in the office doing work. This number is directly related to the pay which the employees receive. Shift scheduling and logging in from different locations become so simple and easy with a biometric attendance system. These benefits are reaped both by the employee and the organization.

4. Personal data security issues: Security Assured

Any doubts regarding the security of your personal data are irrelevant. Every company providing a biometric attendance system would sign a legal document assuring the privacy and security of personal data. If this is breached, the company can be taken to court too. So, these companies would make sure that your data is secure and does not reach any wrong hands. 

5. Inaccuracy of data: 100% foolproof

There is no question at all about the inaccuracy of data. Using a biometric attendance system the attendance can be recorded only with your own unique data like a fingerprint, which means there is absolutely no chance of proxy attendance. It is also important to note that most biometric attendance systems come with power and data backup, which means your data is safe in the event of a power and system failure.

6. Frequent updates and support needed: The updates make the system more robust

Every new system takes some time to get set. Even the employees will need some time to get accustomed to the new tool. There may be some hiccups during this phase. But as a company, you should choose a biometric attendance system vendor who provides you good after-sales support. If the vendor gives you frequent updates means it is making your biometric attendance system, more secure and robust against external attacks. It is a benefit and not a drawback. 

5. Resistance to technology: It is time to embrace technology to make life easy

Technology makes our life easy and simple. A biometric attendance system will benefit the employees, the organizations and all the people who work in HR and payroll systems. The long-term benefits of this system are multi-fold. So, don’t resist the change. 

Now, if you are looking for suggestions for a good biometric Attendance Software then Cuckoo Tech would be one of the best choices. It is one of the most endorsed T&A solutions in the country. By using the latest technology and the best devices, their solutions surpass client expectations each time. They also provide pan India sales and support. If you need any further details, please schedule a free demo today by calling 022 4036 5432.

Why Every Organization Should Have an Attendance Management System

What is an attendance management system?

An Attendance Management System is the most important feature that every organizationshould adapt to track the performance of their employees. It is not just monitoring the presence and absence of the employees, but also helps in keeping a tab on the productive hours, break timing, late records, other scheduled breaks, and meeting.

So even if an employee is on time to work and logged in to the computerbut is on breaks for long hours without being productive, it would be identified if an effective attendance management system is in place.

How can it improve the overall effectiveness of the business?
The attendance records can help the managers to identify employees who are hardworking, committed and who contribute towards the company growth. This can help the top-level management to recognize the employee’sperformance and reward them accordingly which will also motivate employees to work better.

The management can also penalize those employees who do not maintain or adhere to the standard work schedules. This can support to minimize the risk of loss caused by improper working hours and can potentially increase the effectiveness of the business.

Attendance management system helps in payroll management and other areas of work. 

 

Payroll is interlinked with the attendance and performance of the employees. An employee who fails to be punctual to work or is consistently on breaks without adhering to the basic work policies of the company needs to get a deduction on the pay. So,unless an effective attendance management systemis set up, the payroll may not be able to identify these issues or may not be able to provide the proof for the deduction.

Get an accurate analysis of the employee’s productiveness. 

 

Gone arethe days when you needed to record the physical presence or absence of the employees in papers. Recording the attendance manually in a book can bring higher chances of malpractice with the risk of incorrect data. Anattendance Management System is a tool that helps to maintainemployee records with accurate information. The tool also helps to get authentic information regarding the working hours, shift timings, total number of hours the employee is present at work, the hours of breaks, and meetings. It can give you a complete break-down of the things an employee does when he is in the office premises apart from this work.

Simplifies the task of the Managers and HR’s

 

Managing a team is not easy. The responsibilities of a manager are huge and they need to keep a track of every single employee with details about performance, attendance, behavior, social contribution, completing targets, achieving their clients’ goals, and their contribution towards the team growth. Well, when so much is in place to monitor, an attendance management system can simplify the work of the manager and HR by supporting them with the data relevant to performance and attendance. These help in calculating the incentives, promotions and salariesrequirements of every employee.

The attendance management system helps the managers to set up the roster for the month for all employees in a single shot. This includes scheduling of shifts, working hours and break timings of the employees. The feature in the cap is that all these tasks can be accomplished in real-time.

So when an employee applies for a promotion or claims for his recognition and rewards, the HR and Managers can simply check their performance and attendance records with the help of the attendance management system.

Legal compliance made easy

 

Every organization has to comply with certain legal obligations about their area of work and even in terms of employee benefits. Even if an employee complaint against his manager on maintaining incorrect attendance data, it can be proven delusive or factual only if an appropriate attendance management system is maintained. With the help of an attendance management system there are no chances of any misleading or misguiding information.

Every organization should adhere to legal policies which include internal and external audits. This ensures the credibility of the organization in legal aspects. Following appropriate data attendance, helps the company to be proficient in theoverall quality and capability for effective controlling of staff management.

About CuckooTech

CuckooTech is one of the most effective and successful organizations that provides the integrated biometric system to maintain accurate data of the attendance of the employees. From effective leave management to performance management, they provide the best software that gives accurate data to the managers and HRs.

The software offered by CuckooTech is custom-made as per the requirement of every organization. Their advance attendance management software includes innovative features such as multi-recognition facility, push-based attendance, mobile Attendance Software and much more.

And all these facilities come with world-class quality. So whyto wait, call CuckooTech for a demo, NOW.

Attendance software at Educational Institutions

Having goodtime attendance software is surely an asset to any organization. It proves to be a worthwhile investment for any business, but what about educational institutions like schools and colleges?

The thought process that Time Attendance Software is simply a luxury and not necessary in schools is a mistake! It is more appropriate to have a time and attendance management software at schools as they have more students running around and need more monitoring than employees of any business organization. Schools, therefore, are a prime candidate for time attendance software.

The following are a few valid points explaining how attendance software is beneficial to schools:

•People feel spending money on attendance software for a school is a misguided choice in times when schools are dealing with providing quality education with budget cuts and larger class sizes. But, when given an in-depth thought, this is the precise reason why such software is needed! When a school hosts more students and has less money, it is only obvious to assume that there will be less administration staff to do tasks like tracking student schedules and calculating the attendance. With attendance software available, a teacher can have access to student data without having to involve the administrative team for assistance. It becomes possible for a teacher to easily pull up the schedule of any student to locate him/her, be it for themselves, for another teacher, or a parent/ guardian. 

•The next and most important part is that attendance software can assist a teacher in allowing him/ her to remotely enter student grades from their computers. They need not go up to the administrative department for it. Such a system not only saves the time of a teacher but also makes it possible for several teachers to enter the grades for their students at the same time. This ensures that the whole process is faster, easier, and more accurate. Accuracy level increases, as with attendance software, teachers would not have to rush their grading process, so there is less chance of error, thus resulting in more accurate report cards.

•Such an Attendance Management System collects attendance at the door, as and when the students enter the school premises. It is highly effective in improving safety and decreases the possibility of class cutting from the student’s end. Such a methodology in place not only keeps the students in their classrooms but ensures they stay them out of trouble. 

•Attendance management systems could also be customized to have features that could make printing report cards easier! 

•Now coming to the most important aspect, the cost involved. It is a wrong perception people have that for software to be successfully implemented the way it is required, it should be a very expensive one. But, this is not at all true. Attendance software can be tailor-made to be affordable if you partner with an experienced company like CuckooTech that can tailor-make your software taking into consideration your specific needs, and not just sell you a standard version like a host of other attendance software makers do. In today's fast-changing scenario, companies like CuckooTech are incredibly flexible and offer you a host of customized yet affordable options that serve as a perfect solution to your exact needs. 

•The major benefit associated with having attendance software for the students in schools/ colleges is that it gives the teaching faculty complete control over a student’s whereabouts during the school hours. They can plan classes, reorganize timetables as per changing requirements, and have access to all the basic student data easily when required.

So, is your school/ college willing to leap to a better attendance recording system? Contact CuckooTech today to know more about their time and attendance software.

Cuckoo Tech

CuckooTech provides the best software solutions that cater to a wide variety of time attendance needs across different kinds of users. CuckooTech has the best in class Attendance Software, which perfectly suits the global needs of the 21st century. Not only do they offer an excellent student attendance management system, but they also offer customized T&A projects for a wide variety of business needs be it schools, colleges, retail, or hospitals. Also, CuckooTech seamlessly integrates with Cloud, IoT, and all the latest technologies. 

With a promise of world-class service &excellent support round the clock, CuckooTech is good news! Their widespread network of service team across India, assures you get prompt services. Be it installation, or commissioning, or support, they are just a call away. All their devices hold a patent from Korea.

So if you wish to experience an exceedingly recommended consultative approach, do give a call at +91 022 4036 5432. 

If still in doubt, ask for a free demo, and all your concerns are sure to be diffused!

Get in touch with CuckooTech today!