How Attendance Management System Plays a Vital Role in Employee Time Management

Do you know what is considered as the biggest asset of a company? You guessed it correctly, It’s the employees! Yet companies find it difficult to keep them happy, even with a dedicated HR team. A dissatisfied employee can be the biggest problem for any company. It affects the company in terms of reduced efficiency and productivity. So, the employees are the biggest asset and handling them properly is the biggest challenge for any management. One way to solve this problem is to bring in more transparency in the system. 

Attendance Management System

Attendance Management System

  

The key is automation

The physical presence of an employee within the company’s premises doesn’t alone count as attendance. Attendance also implies how the employee actually spends the time he is in the company and how much of that time is contributed towards the company’s performance. Yes, regular attendance is a parameter of good work culture, but a scenario where employees ‘clock in’ but do not contribute the expected volume of work and just waste time without any positive outcome isn’t uncommon. A good Attendance Management System helps in enhanced timekeeping and integrating attendance with efficiency. An employer does not need to physically check whether an employee is at work or is on leave. And on the flip side, all employees understand that they are being monitored.

  

Ease of calculation of payroll

Some employees work on an hourly basis, some on a shift basis. With an automated attendance management system it becomes easy and flawless to track each employee and accurately compute their payroll, leaving no scope for errors. This way it is also easier to track late coming, early leaving, half-day, absence and the like. Automated employee Attendance Management software is capable of handling each case with precision. And such software is a life saviour if an organization that has a mobile workforce. Employees working outside office premises, in the field, do not have fixed work timings and fixed work hours. With automated software to compute and mark work time, things are transparent, for both the employer and employee. This ensures higher employee satisfaction, in turn resulting in higher productivity.

Makes the job of the manager easier

An attendance management system is a boon for a manager/ supervisor. With an attendance management system in place, managers no longer have to manually check records to know who is on leave and who is working. The attendance management system displays all such information right on the dashboard. It even displays latecomers, which enables a manager to take immediate actions when required. Attendance management system also works the other way; a manager gets to know if a worker is staying over without reason, just in order to claim overtime pay. Such automated systems even alert a manager if a worker is taking long and frequent break. So, basically, such software automatically promotes better discipline in the employees.

Statutory compliance

All organizations need to follow various statutory compliances as appropriate for permanent employees/ part-time employees/ contract labour and other such categories. With an attendance management system, all such details need to be entered just once, and then the software would take care of everything like deductions, additions, report generation, forms, payroll computation, etc. Having proof of employee work timings is a mandate as per labour laws. And having such details embedded in automated software is the perfect solution to it. So basically, it gives the employers peace of mind to know they are on the right side of the law!

Better analytics

An automated attendance management system can do more than just calculate the attendance of employees. Such a system is a database of all pertinent data which the management uses to generate a wide variety of reports. It can help them to streamline the workforce and implement better regulations. The chance of employees to become disgruntled due to errors/ wrong reports doesn’t arise as an automated process cannot have errors. Managers tend to spend a lot less time to generate reports and organizations can even cut down on having a dedicated workforce for the purpose of reports generation. An attendance management system ensures the management always gets a true and fair picture of the company, without any bias.

CuckooTech

Any organization that employs 10 or more people would definitely benefit from automation in time attendance. This one-time investment is certain to be very profitable in the long run. So if you are a small or midsized business organization, consider joining the Attendance Management Software bandwagon. CuckooTech has the best in class Attendance software, which perfectly suits the global workforce needs of the 21st century. Not only do they offer the employee attendance management system, but they also offer customized T&A projects for a wide variety of business needs. Also, CuckooTech seamlessly integrates with Cloud, IoT, and all the latest technologies. 

So what are you waiting for? Call +91 022 4036 5432 or reach at www.cuckootech.com to schedule a quick demo of their state-of-the-art products.

Time to switch to Biometric attendance systems

The biometric system is a gift of technology which not only helps in reducing the manual work but also helps to retain an attendance system that cannot be manipulated. Starting from the entry of the employee to their lunch break and to the time of leaving the office premises, all get accurately recorded with the machine. No paperwork needed to maintain Timesheets for the employees. Neither is there a need to keep an eye on the ghost workers giving proxy attendances. All these troubles are sorted through a Biometric Attendance System.

Data is important and critical for many organizations. Biometric systems help in implementing access control as well, such that only authorized people can have access to confidential data and locker rooms. Well, that is like an added advantage coming from an attendance management system.

Biometric Attendance System is a one-time investment that will remove all further expenses. All the processes like the shift changes, barriers for entry and exit, break times, hours clocked by the employee in a month, etc. can be taken care of in one shot.

The rapid movement of Biometric system technology from the Government to the general public.

Every government and especially India have faced issues with corruption and time theft. Countries, where people are true to their work, have seen much faster growth than those where the employees resort to bending the rules. So, what is that the governments have done to overcome this situation? Well, to start with many countries started with the implementation of Biometric Attendance Systems to make sure employees do clock in the required number of hours in the office. Any change will be resisted by a fraction of employees, but over a period of time, people started getting used to these systems and there was a marked improvement in their productivity as well.

Reports show that various countries have been mandating Biometric ID for offices and they have been able to reap very good results too. Not only had the employees started maintaining the required hours in the office, they were also given incentives for the timely entry and exit. This led to increased productivity and employee happiness index as well.

What happened next is nothing short of a revolution. It started with major IT giants implementing the Biometric Attendance Systems in their offices followed by banks and other organisations needing higher productivity and security. With the advancement of technology, these machines are now seen in offices, schools, colleges, laboratories, and even some homes. These systems not only help in time tracking but are a useful tool for access control too.

With no intruders and minimized risk, companies are now able to create a more protective eco-system for their organizations. These Biometric Attendance Systems also helped in bringing in more transparency and was a hit among the employees willing to embrace the new technology.  Making use of an individual’s unique attributes like the iris, fingerprint or the face made these systems click.

Biometric Attendance System Benefits to Company

1.     No more ghost workers.

2.     No manual time entry

4.     No extra cost for time tracking and reporting

5.     No daily maintaining of the worksheets since the data are updated automatically in the system.

6.     Finally, more transparency

Installation and Maintenance Made Simple

1. 360-degree verification- A good Biometric Attendance machine is capable of recognizing the fingerprint irrespective of the angle in which it is kept. Some even come with a customizable accuracy setting. That means no more fraud. No late coming and no early leaving from offices as a single touch of the finger on machines will capture all of this data and instantaneous transfer to the cloud as well.

2. ADIS Intelligence System: All the biometric devices are connected to the ADIS Intelligence Systems which means they can be easily tracked through a dashboard. One look at the dashboard is enough to find out if any machine is not connected or is faulty.

3. Plug and Play devices: The devices are easy to install and use with minimal maintenance. Most users have reported 20% to 40% cost savings in data capture compared to their previously used methods

Now, if you are looking to implement a biometric Attendance Management System in your office, then do check out Cuckoo Tech, which is a pioneer in this field and is known for designing 21st-century solutions. They can help you with customized solutions for your organization and will be always available for product related support. They have several options in attendance systems for you to choose from. Schedule a free demo today and take your business to next level.

13 Must Evaluation Parameters Before You Buy An Enterprise Attendance System

Attendance systems are a crucial component in HR automation. But what worked smoothly a few years back seems to be lagging in handling today’s work demands. So progressive companies in general are upgrading to advanced Enterprise Attendance System.

If you are considering to upgrade, I have compiled this exhaustive list of 13 must parameters. It comes from our 10+ years of experience servicing the attendance industry, catering to 200+ clients in various verticals.

It is clear from our experience that attendance system is no more just restricted to installing biometric devices and capturing the attendance. The attendance system is now seen as a source of crucial data for business performance evaluation and enhancement.

Let us carefully understand the relevance of each item & how it impacts the business.

1: Domain expertise – Every business has its unique proposition for success. To extend this success the solution also has to be aligned to industry practices and peculiarities. This can be delivered only when the solution provider understands the business & configures the solution to meet the business need.

Be aware, any AS IS solution with free frills does not give the required business success experiences.

Take away: Appoint a service provider who is a subject matter expert.

2: Attendance rule engine – The success of Attendance Management System depends on integrating organisation’s rules in the system. This is a must for optimising the business productivity, keeping in mind the employee flexibility.

Take away: Attendance rules configuration flexibility is a must.

3: Attendance features – The attendance capturing is a complex thing in today’s business scenario. With people on the move, part-time and contract employees, dynamic shift hours, work from hone employees, all needs to be taken care of.

Complexity of these attendance scenarios need to be simplified with a feature rich & user friendly enterprise attendance system.

These features range from attendance rules, requests, approval, shift planning, attendance compliance, reports, analysis, and attendance alerts. Using a smart device on move is the need of the day.

Take away: Intuitive & user friendly attendance software needs to be deployed.

4: Custom development for Business requirements. The attendance solution should be flexible enough to be configured for unique business requirements, or to add a component of the custom piece to exactly fix that business need.

Like the high demanding attendance system for Facility / Manpower industry, or, any organisation with high dependency of employees on remote sites.

Take away: Attendance solution provider should be flexible and capable to custom build a piece. Also evaluate if their core system can accept the customisation smoothly.

5: API for integration – Enterprise attendance system, or any system, that cannot handshake with other systems is a resounding NO. Integration of data seamlessly with various ERP solutions is a must for better productivity and fulfilling crucial business demands.

We highly recommend you to buy a solution with API capabilities, even if the solution has one less feature.

Take Away: The enterprise attendance system should be ready for API integration with existing ERP solutions, may it be SAP or a custom built in-house solution.

6: Scalability – Two things to check for scalability. One the volume it can handle considering the next 5 year growth plan of the organisation. Two, ability to scale up and add-on modules for HR, from attendance to payroll on a single integrated platform.

Take Away: Appoint service provider with a vision to grow in the Attendance & HR vertical. A company which can continuously upgrade and scale the system to match up with new age requirements. You need not just vendors, but experts who can advise on the attendance trends in the industry.

7: Multi-location management – This is one of the features of Attendance System, but this is critical & hence part of this evaluation matrix.

Today companies do not restrict the business to cater locally. But are expanding in various geographies. Even globally. In such scenarios the solution should be able to cater multi-location & multi-time zone.

Take away: The capability of MLM feature is to analyse data from the multi-location workforce, rostering of shifts, real time attendance info, finger-template management across locations.

8: Contractor management - With companies shifting its focus on the core business, the trend in outsourcing support function is on rise, so it is important to have a checker in place as the cost of contract resources makes a dent in the pocket, if not monitored for actual attendance & performance.

Take away: The solution should be able to monitor the work order of contractor, to attendance & billing. The key to success is to integrate contractor attendance system with the Vendor management tool. A case study

9: Attendance compliance - Reports as per state statutory is a must. From overtime rules, to compensatory off, number of leaves per year, working hours per day, breaks available and many more details.

Take away: The solution provider must be able to generate the reports, or integrate with a compliance management system for monthly audits.

10: TAT & SLA adherence – Finally, when we are going to on-board a service provider for an enterprise attendance system, kindly validate, review & do reference check for the services. Few SLA like up time of the system, frequency of patch & version upgrade. Chances of downtime because of updates. Response time to resolve critical errors.

Take away: No matter how good is the solution, at least 30% selection score goes to ongoing services & support by the attendance system service partner.

11: Biometric support - The starting point to any attendance system is Biometric Attendance System. It is as much important to evaluate the correct device for the organisation. While cost can be a barrier for good devices. But with onetime expenses spread across 5-7 years, it is a clear case of buying quality device over a cheap solution.

A recent news of employees using fake fingers to mark attendance has caused panic in corporate world, as it affects the security too.

Take away: Biometric device with Push technology, finger template management, sensor warranty, guaranteed capability to detect fake & live finger. And most importantly biometric data should integrate seamlessly with attendance system.

12: Attendance system Security - Data is asset for any organisation. With cybercrime on rise. It is a mandate for any attendance system to have IT security checks in place.

Take way: The attendance system should be security compliant. Need to check for HTTPS, VAPT report & APP security report.

13: Data migration – Each organisation will have historical data in some format available. Implementing a new system without past data will delay the advantage of implementing a new system. Because the new system will not have enough info for analysis & building attendance trends.

Take Away: The attendance system should have the capability to import past data.

We are sure, if the checklist is adhered than you as an organisation will implement a robust, productivity-enhancing, successful online attendance system. One which will save you time and money and will repay its own cost multiple times.

Kindly share your learning, success/ failure case studies.

Looking forward to connect with you for an interactive discussion on attendance automation. Feel free to write to me on dhwani@opportune.in or call me on 9821186599

Source: https://www.cuckootech.com/13-must-evaluation-parameters-before-you-buy-an-enterprise-attendance-system/