Enhanced Security and Accurate Data with Biometric Attendance System

Every Business follows a record management system to capture the attendance data of every employee. Traditionally recording of the data was done manually by someone by maintaining a book or making a note of it in the Excel Sheets.

Biometric Attendance System

But how sure can you be that the data captured is accurate and legally complied? Well, to avoid such doubts, switch to a modern-day system that ensures accuracy, security and quality of the data captured.

If you are thinking if such a system is there, then our answer is Yes. Go for a biometric attendance system.

What is a Biometric Attendance System?

Biometric Attendance System is an enhanced way to capture the attendance data of the employees by using unique biometric characteristics like fingerprint, iris or face. The system uses a terminal which scans the employee finger or eyes or face to identify the person precisely and log it against the date/time. This system is highly effective and ensures accuracy and quality of the data captured.



How can it help to enhance the security system in your business?

Biometric Attendance System uses a terminal or the tool which provides restricted access to the employees. This can avoid theft or any security breach. None other than the employee who have been granted access can enter the premises by scanning the fingerprint for recognition. It can help to maintain a judicious record to understand who has entered each room in the business centre. If the system fails to recognise the biometric data of the person, it would simply deny the access and ensure safety. This system helps to avoid any potential risk and security breaches in the organisation.

Get better performance data

Fingerprints are unique, and so is the biometric attendance system. There are no chances of any malpractice or incorrect data capturing when your company follows this advanced method to record the attendance. Only if an employee physically enters the office premises, or logs into the computer in the case of work from home by using their fingerprint, the attendance would be captured. This system and practice would motivate the employees to regularise their work schedules to be recognised. This potentially improves their performance and results in better growth of the organisation.

Not just the in-time and out-time but also the periodic schedules of every employee would be captured. Their frequency of moving around, break timings and unwanted meeting and other redundant or idle time would be recorded too.

Biometric Attendance System is a boon for your business

An accurate attendance system make life easy for HR and managers alike. This also means these people will be able to channelize their energies in more important tasks. These attendance systems also come with other features like work tracking, shift register etc which again would simplify a lot of administrative tasks. These saved man-hours are without doubt a boon to any organization that decides to go ahead with a Biometric Attendance System

How data accuracy helps various teams in your company.

Employee data could be analysed by various departments in a company. The Human Resource’s team, the Risk and compliance team, the legal team, along with the line managers would analyse the employee attendance information. The biometric attendance system helps these teams to easily acquire the employee attendance details in no time. The information would be centrally recorded and accessed by personnel who have been granted access to analyse employee details. These helps in time management and data accuracy without the hassle of wasting time or asking the details to the line managers.

Biometric Attendance System is the latest in innovation

We all agree that a biometric attendance system is easy to use and is a boon to every organisation, it also includes several benefits to the company. Let’s read through to know the benefits of using this system.

    1. Data accuracy
    2. Improves the overall efficiency and growth of the organisation.
    3. Can be used in offices and education institutions to capture the attendance data of the employees or students without any data breach.
    4. Enhances the security of the premises.
    5. It follows real-time tracking hence makes it easy for employers and managers.
    6. The data is made available in the cloud in real time and is accessible to people who would need it anytime and anywhere.
    7. It is flexible, easy to handle and can be configured according to the company or institutions rules and guidelines.
    8. Easy to update, customize and bring in changes when required.
    9. Saves time and money. It is an economic solution which provides better data analysis.
    10. Helps the organisation to be legally complied.
    11. Avoids any malpractice or breach in attendance management.

About CuckooTech 

CuckooTech provides one of the best Time Attendance System through patented biometric hardware and ADIS enabled enterprise software platform that is capable of solving all of your attendance management problem. They bring innovative ways of capturing real time attendance data with 100% accuracy and ensures quality of the information recorded.

Call them for a free demo today and decide for yourself.

5 Issues resolved with An Employee Time And Attendance Software

The incorporation of employee time and attendance software assures accuracy in record-keeping and helps in increasing employee compliance to attendance and punctuality. Many cost-related issues are the direct result of outdated tracking systems be it manual records, punch cards, excel sheets, etc. These can be easily resolved with the use of time and attendance software. Here are some common benefits of using time attendance software.

1. Avoiding Time Theft

Accountability is the primary expectation a company has when it hires an employee. When an employee logs in at work, he is being remunerated for his skills. But there are cases where an employee fails to deliver his promise, on purpose, which can be termed as time theft. Time theft could occur in many forms. Some common examples would be frequent breaks for tea/coffee/ smoking, longer lunchtime, arriving late and leaving early (without formal notice), not working on the job although being physically present, etc. 

Time Attendance Software

But when an organization has installed Time Attendance System, HR managers can easily find out about these time thefts and take necessary action. This also forces employees to be more accountable.

2. Improved Data Accuracy

Since there is no manual recording of time and attendance of employees, there is very little scope for data inaccuracy. And if you decide to go in for a biometric time attendance system then there is 0% scope for data inaccuracy. Time Attendance Software ensures timely capturing of accurate data and also provides reports and analysis which would otherwise take a very long time to prepare and present from traditional methods.

3. Avoiding Buddy Punching

Buddy punching is one common malpractice faced by organizations that rely on punch cards /manual systems for employee arrival and departure tracking. Buddy Punching practice is unethical and costs the company dearly. With a biometric time attendance tracker, buddy punching becomes impossible. A biometric time attendance scanner uses fingerprints, handprints, or iris scans – all of which are unique to every individual, thus leaving no scope for buddy punching.

4. Accurate Leave/Absenteeism Capture

Too much employee absenteeism can adversely impact an organization’s productivity. In a large organization, employees’ absenteeism may go unnoticed. Also, the absence of a team member results in increasing the workload of the other members of the team, which could also affect the quality of deliverables. A modern-day time attendance system would allow the management to easily pullout attendance reports over a period of time and catch the regular defaulters too.

5. No lost ID Cards/Tags issue

If yours is a company that still relies on ID cards/ tags to track time and attendance, it is quite certain that you have realized how cumbersome and expensive the whole process is turning out to be. Right from taking employee photographs to the final allocation of cards to the setting up of the scanning machinery, the entire system is rampant with expenses. And do not forget the situations that keep coming up about an employee losing the ID card/ tag. And what about the new cards you have to make when a new employee joins the workforce? So, such a system is not only cumbersome, expensive but also always demanding a lot of time and attention.

 

With a biometric time and attendance system in place, you can register the biometric features like their fingerprint, palm print, face and iris scan in a single session. Such data is then stored in the database and can be accessed each time an employee arrives and leaves the office premises. Your employees need not carry any sort of cards or tags. Moreover, the same software can cater to a large number of employees and you can add or modify the database each time an employee leaves or a new one joins.

 

Attendance Software

So, is your organization ready to combat these issues? Contact CuckooTech today to know more about their employee time and Attendance Software.

CuckooTech

CuckooTech provides the best biometric devices and software solutions that cater to all your time attendance needs. CuckooTech offers multi-recognition technology. Our smart technology can effortlessly detect a fake finger impression from an authentic one. Our finger scanner is quick, easy and accurate in giving outputs. With our customized smooth technology software, managers can decide on the levels of authentications across the organization.

We promise world-class service & support to our valued customers. Our widespread network of service teams across India, assures you get prompt services. Be it installation, or commissioning, or support, we are just a call away. Our devices are managed over the cloud on a special technology platform ADIS. This assures that the possibility of software failure is negligible. All our devices are patented from Korea. 

 If still in doubt, do ask for a free demo, and all your concerns are sure to be diffused! Get in touch with CuckooTech today!

13 Must Evaluation Parameters Before You Buy An Enterprise Attendance System

Attendance systems are a crucial component in HR automation. But what worked smoothly a few years back seems to be lagging in handling today’s work demands. So progressive companies in general are upgrading to advanced Enterprise Attendance System.

If you are considering to upgrade, I have compiled this exhaustive list of 13 must parameters. It comes from our 10+ years of experience servicing the attendance industry, catering to 200+ clients in various verticals.

It is clear from our experience that attendance system is no more just restricted to installing biometric devices and capturing the attendance. The attendance system is now seen as a source of crucial data for business performance evaluation and enhancement.

Let us carefully understand the relevance of each item & how it impacts the business.

1: Domain expertise – Every business has its unique proposition for success. To extend this success the solution also has to be aligned to industry practices and peculiarities. This can be delivered only when the solution provider understands the business & configures the solution to meet the business need.

Be aware, any AS IS solution with free frills does not give the required business success experiences.

Take away: Appoint a service provider who is a subject matter expert.

2: Attendance rule engine – The success of Attendance Management System depends on integrating organisation’s rules in the system. This is a must for optimising the business productivity, keeping in mind the employee flexibility.

Take away: Attendance rules configuration flexibility is a must.

3: Attendance features – The attendance capturing is a complex thing in today’s business scenario. With people on the move, part-time and contract employees, dynamic shift hours, work from hone employees, all needs to be taken care of.

Complexity of these attendance scenarios need to be simplified with a feature rich & user friendly enterprise attendance system.

These features range from attendance rules, requests, approval, shift planning, attendance compliance, reports, analysis, and attendance alerts. Using a smart device on move is the need of the day.

Take away: Intuitive & user friendly attendance software needs to be deployed.

4: Custom development for Business requirements. The attendance solution should be flexible enough to be configured for unique business requirements, or to add a component of the custom piece to exactly fix that business need.

Like the high demanding attendance system for Facility / Manpower industry, or, any organisation with high dependency of employees on remote sites.

Take away: Attendance solution provider should be flexible and capable to custom build a piece. Also evaluate if their core system can accept the customisation smoothly.

5: API for integration – Enterprise attendance system, or any system, that cannot handshake with other systems is a resounding NO. Integration of data seamlessly with various ERP solutions is a must for better productivity and fulfilling crucial business demands.

We highly recommend you to buy a solution with API capabilities, even if the solution has one less feature.

Take Away: The enterprise attendance system should be ready for API integration with existing ERP solutions, may it be SAP or a custom built in-house solution.

6: Scalability – Two things to check for scalability. One the volume it can handle considering the next 5 year growth plan of the organisation. Two, ability to scale up and add-on modules for HR, from attendance to payroll on a single integrated platform.

Take Away: Appoint service provider with a vision to grow in the Attendance & HR vertical. A company which can continuously upgrade and scale the system to match up with new age requirements. You need not just vendors, but experts who can advise on the attendance trends in the industry.

7: Multi-location management – This is one of the features of Attendance System, but this is critical & hence part of this evaluation matrix.

Today companies do not restrict the business to cater locally. But are expanding in various geographies. Even globally. In such scenarios the solution should be able to cater multi-location & multi-time zone.

Take away: The capability of MLM feature is to analyse data from the multi-location workforce, rostering of shifts, real time attendance info, finger-template management across locations.

8: Contractor management - With companies shifting its focus on the core business, the trend in outsourcing support function is on rise, so it is important to have a checker in place as the cost of contract resources makes a dent in the pocket, if not monitored for actual attendance & performance.

Take away: The solution should be able to monitor the work order of contractor, to attendance & billing. The key to success is to integrate contractor attendance system with the Vendor management tool. A case study

9: Attendance compliance - Reports as per state statutory is a must. From overtime rules, to compensatory off, number of leaves per year, working hours per day, breaks available and many more details.

Take away: The solution provider must be able to generate the reports, or integrate with a compliance management system for monthly audits.

10: TAT & SLA adherence – Finally, when we are going to on-board a service provider for an enterprise attendance system, kindly validate, review & do reference check for the services. Few SLA like up time of the system, frequency of patch & version upgrade. Chances of downtime because of updates. Response time to resolve critical errors.

Take away: No matter how good is the solution, at least 30% selection score goes to ongoing services & support by the attendance system service partner.

11: Biometric support - The starting point to any attendance system is Biometric Attendance System. It is as much important to evaluate the correct device for the organisation. While cost can be a barrier for good devices. But with onetime expenses spread across 5-7 years, it is a clear case of buying quality device over a cheap solution.

A recent news of employees using fake fingers to mark attendance has caused panic in corporate world, as it affects the security too.

Take away: Biometric device with Push technology, finger template management, sensor warranty, guaranteed capability to detect fake & live finger. And most importantly biometric data should integrate seamlessly with attendance system.

12: Attendance system Security - Data is asset for any organisation. With cybercrime on rise. It is a mandate for any attendance system to have IT security checks in place.

Take way: The attendance system should be security compliant. Need to check for HTTPS, VAPT report & APP security report.

13: Data migration – Each organisation will have historical data in some format available. Implementing a new system without past data will delay the advantage of implementing a new system. Because the new system will not have enough info for analysis & building attendance trends.

Take Away: The attendance system should have the capability to import past data.

We are sure, if the checklist is adhered than you as an organisation will implement a robust, productivity-enhancing, successful online attendance system. One which will save you time and money and will repay its own cost multiple times.

Kindly share your learning, success/ failure case studies.

Looking forward to connect with you for an interactive discussion on attendance automation. Feel free to write to me on dhwani@opportune.in or call me on 9821186599

Source: https://www.cuckootech.com/13-must-evaluation-parameters-before-you-buy-an-enterprise-attendance-system/