Why Biometric Attendance System is Right For Your Business?

Any organization, whether large, medium or small, has one common goal – Increase efficiency of their process and generate the maximum output with limited resources. The success of any organization depends on how productive its workforce is. Only tracking the number of working days of an employee does not speak enough about how productive the employee is at the workplace. Other parameters like employee reporting time, leaving time, time spent on breaks, late coming, early releases, etc. should all be taken into consideration. It is here that the biometric Attendance Management System comes to the rescue of the employers. Such a system is not only easy to install and use, but also impossible to hack and tamper with.

Attendance Management System

Attendance Management System

How does the biometric attendance system work?

A Biometric Attendance Machine uses a unique identifying feature of the employee by authenticating his unique physiological characteristics. It could be his fingerprints, iris scan, facial features, etc. This is a fool proof method of marking attendance.

Top reasons, why you need a biometric attendance system

1. Higher accuracy - The chances of errors creeping into manual time cards are very high. Some might be accidental, while some might even be deliberate. For instance, an employee, might incorrectly enter the clock in or clock out time. Or it may so happen that an employee has not reported to work, but has asked his friend to punch in for him. There could be many such things possible. But, with a biometric attendance maintenance system, all employees are required to scan their fingerprints to be able to get into the premises, thus eliminating any scope of mistakes in time card entry.

2. Saves the HR time spent on processing payroll, in each payment cycle- The HR of an organization spends a lot of time and energy on being able to compute the number of hours each employee has spent working in the organization to be able to process accurate payroll. They have to go through volumes of data and it is quite a challenge. With a biometric time tracker, all such information is computed and available on a real-time basis, thus eliminating the cumbersome task for an HR.

3. Restricted access - There might be some sensitive areas of your business where you would not like any unauthorized personnel. With a biometric scanner, you could address this requirement of restricted access.

4.  Punctuality and discipline - The possibility of being able to alter the reporting and leaving time when you have a manual tracking system is high. But with an automated biometric tracker, there is no such scope. And such a thing would eventually lead to higher punctuality and higher discipline levels amongst the workforce. And a punctual and disciplined workforce is the key to higher productivity.

5.  Transparency - When everyone has access to clock in and clock out times of all employees, people tend to be more punctual. Those who are not, tend to become so, seeing the others. There is no ambiguity in payroll processing either. Transparency develops an increased trust of the workforce in the business, in turn boosting employee loyalty!

6. For workforce analytics - Real-time analytics of the workforce becomes possible with the easy availability of data regarding shifts and work time of all employees. Things like allotting assignments, rescheduling shifts, figuring out productivity of tasks, finding out lag times, figuring out project costing, etc., is much easier.

What makes CuckooTech biometric attendance system special?

CuckooTech is a pioneer in the T&A domain. They also hold some valuable patents in the accuracy of recognizing the biometric data. Here is what makes CuckooTech a class apart from the rest of its competitors

  CuckooTech’s patented technology uses multiple recognition approach to distinguish a fake finger from a real one. It cannot be fooled by rubber or silicone molds to replicate the fingerprints.

  Cuckootech offers cloud integration, allowing data to be captured and analyzed in real-time. The moment a fingerprint is captured, it not only marks your attendance but also transfers this data to the cloud instantly.

  CuckooTech comes with superior features like automatic finger scanner, patented finger matching algorithm, registration and authentication levels, a huge database that can store up to 2,50,000 user templates, usable on multiple devices, etc. which makes it one of the best featured Biometric Attendance System in the market.

Biometric Attendance System

Biometric Attendance System

  CuckooTech has a dedicated and proficient support team to handle all sort of varied client needs, all across India. Be it local support teams, in-house repairing, and spare parts unit, installation team, etc., all are sure to give you a world-class experience.

So, when you are looking for the best in class Biometric Attendance Software, that is best suited for the global workforce needs of the 21st century, then CuckooTech is surely your best bet.

If you are still doubtful, wait no more and schedule a quick demo.

Reach us at +91 022 4036 5432 or log on to www.cuckootech.com

Why Does An Organization Need An Employee Attendance Management System?

An employee attendance management system has an irreplaceable place in today’s modern, dynamic and fast-paced workplace. It may not seem to impact directly, but it actually plays a primal role in contributing to the productivity and profitability of an organization. A trustworthy employee attendance management system ensures seamless and efficient operations, leading the company towards progress and prosperity.

Here’s what your organization stands to gains by having an employee attendance management system:

1.Tracking Employee Performance

With an employee Attendance Management System the HR department of your organization can find out if any of the employees come late at work, leave early, take leaves without prior approval, take more leaves than they are approved of, etc. An attendance management system is an easy and accurate way to be able to compute an employee’s salary, thus eliminating any scope of overpayment and underpayment of salaries. And if yours is an organization that has employees working in shifts, it gets nearly impossible to keep precise attendance records in absence of an employee attendance system.

Attendance Management System

Attendance Management System

2.Ease of calculations

With automated calculations, payroll becomes an easier process, leaving no room for discrepancy and error.

3.Discipline

If one knows that they are being watched, they are sure to be more disciplined and punctual. Employees regularly arriving late, leaving early, skipping work often, engaging in buddy punching and other malpractices cost the company dearly. Not only are they themselves cheating, but it may also lead to fellow employees following suit. But with an automated employee attendance management system, such things can be kept at bay. If all the employees regularly arrive at work on time, the company is sure to note an enhancement in productivity, professionalism, and commitment.

4.Eliminate manual paperwork and filing

The absence of an automated employee attendance management system calls for maintenance of manual registers and difficult excel sheets for the purpose. And they are tedious, time-consuming and irksome.

5.Quick Remote Access

Having a cloud-based attendance system means you could access the employee attendance details from anywhere, anytime, making it possible to generate reports at any point in time. Such information enhances transparency and ease of vital decision making.

Things to consider when selecting a time attendance system

There are a wide variety of time and attendance software systems available in the market today. To be able to choose the most appropriate time attendance software for your organization, the following tips should help:

1. Clocking Versatility - The Time Attendance Software must be versatile and inclusive. The system should allow employees to be able to clock-in according to their preference. Like having a single biometrics fingerprint scan at the organization venue would cause inconvenience for an employee who is working elsewhere -say a meeting at the client’s office, or is traveling abroad for work. So time attendance system must be able to cater to all employees at varied situations.

2. Real-time - The system must be able to compute data in real-time, which can be accessed from anywhere, anytime.

3. Affordable & Scalable – It should be affordable, sustainable and scalable for years to come.

4. Integration – Companies might have usually invested in other solutions beforehand. The new incoming software must be able to integrate with them. Having a new software solution should not mean a change in other existing systems.

5. Effective User Management – User management must be practical, comprehensive and user-friendly.

6. Multi-Access – It is good to have access control limits on what information, what level of roles can view and access them.

7. Multi-Company – If your organization has multiple branches, single software must be able to cater to all your multiple offices.

8. Mobile App – It is wise to choose a time attendance system that has its mobile App. Such a feature comes handy when your organization has people working abroad, out of the office, from home or at different sites.

Time Attendance System

Time Attendance System

9. Cloud-Based – A cloud-based system can prove access to data at all times. The backup cannot get lost, nor can the data be manipulated.

10. Compliance – The software must be able to cater to labor law compliance,  data protection compliance or any other compliance that your company/ country has to adhere to.

11. Calculation – It must be able to automatically calculate the payroll based on the rules that are applicable in your organization.

12. Notification – Certain software can notify managers about missed or late clock-in or clock-out, absenteeism, forthcoming over time. This can make it easy for managers to take immediate remedial actions if required.

13. Report – The system must be able to generate multiple reports regarding cumulative overtimes, late comings, absenteeism, etc. This way the organization can monitor the staff, find out labor shortages, improve scheduling, etc..

14. Data Transparency – A transparent Time Attendance System that allows both employees and managers access to data is a welcome move.

15. Support – The software must have a good and easily accessible technical support team that is available around the clock.

Now you understand the benefits a time attendance software can get to your organization and features you should look for in a time attendance system, take no pains of searching the market for one. Cuckoo Tech is a one-stop answer. CuckooTech is a great value for your money, yet suitable for the global workforce needs of the 21st century.

Do not wait to clear any doubts you may have, just call +91 022 4036 5432 to schedule a quick and free demo!

Things To Consider Before You Jump On The Bandwagon of Automated Time Attendance Software

Businesses around the globe use time clocks to record the work hours of their employees.  When invented they began as paper sheets, moved to punch time cards, and are progressing with passing time. Today they come in different forms, offering loads of solutions for catering to your time attendance management needs. With so many wide varieties of options available, to be able to choose the perfect kind of time clock solution for your business is quite a task.

Different organizations require different features in Time Attendance Software. And having a clear idea about certain factors would help you in making the decision. Below are the things you need to consider-

Biometric vs non-biometric

That’s the first parameter you need to decide on – whether to go in for a biometric attendance system or non-biometric time clock. Non-biometric clocks come in the form of card readers. Employees use a unique identification number to punch when clocking in and out. Such a system is not very expensive, easy to set up, hassle-free to maintain and can easily be integrated with your existing software.  Unfortunately, the accuracy of such a system can easily be foiled by malpractices like ‘buddy punching’ and ‘ghost workers’. As this system entirely depends on a password/ punch code, the possibility that employees could punch on for a friend is always there. Employees could accidentally also lose cards/ passwords, leading to unwanted issues, which end up costing the company money and also putting the business at a risk. So if you think such problems are common to be encountered, it is better you consider a biometric time clock.

A Biometric Attendance System uses unique physical characteristic of an employee to track his attendance. It could be his fingerprint, iris scan, or face recognition points. With such specific attendance measuring procedures in place, an employer does not need to worry about time theft, noting attendance on sheets, or possible scenarios of losing key cards.

Biometric Attendance System

Biometric Attendance System

A biometric attendance measurement system proves beneficial to employees too as they need not 

• spend too much time on clocking in or out, 

• remember to carry punch cards to work daily,  or 

• worry about keeping key cards safe, etc.

The number of employees

The capacity of the device you buy is determined based on the number of employees who are going to be using it. Certain devices are apt for an organization with 50 employees, but the same would not be able to support an organization with 1000 employees.

Work environment

The kind of work environment is a huge parameter to consider. Biometric time clocks may not be a correct device for certain kinds of businesses. For example, if your organization requires working in a dirty, dusty or oily environment, using a fingerprint sensor is not a good idea. Dirty surroundings not only tend to spoil the sensor machinery but are a menace to detect fingerprints on oily hands.

Climatic conditions

Climatic conditions like extreme heat or cold make it difficult for certain kinds of sensors to function properly.

Budget

It is also important you consider your company’s financial conditions before you can invest in an automated time attendance software. The market today offers a host of options that suit just every budget and every need of your company.

Company’s compliance and reporting needs

The biometric attendance system also assists you in maintaining records for compliance and reporting standards and regulations. Certain kinds of industries have strict regulations to be followed as per law. Having documented evidence is sure to be helpful in the time of need. They would also provide support down the road when you have expansion plans.

Giving a detailed thought to the above points can help you narrow down from the vast variety of options you have in the time attendance software market.

Now it is your turn to decide

CuckooTech offers a wide variety of attendance solutions to suit every need of your business. Our team can customize your software based on your exact needs. CuckooTech's automatic finger scanner is quick, easy and accurate. Our intelligent software lets time and attendance managers set levels of authentications across the organization. With CuckooTech attendance management system, one can choose between various authentication combinations, the ones that are perfect for your organization. So to experience a world-class solution for your employee attendance management needs, do not hesitate to get in touch with CuckooTech today! With a promise to consistently deliver top notch service & support, from the widespread network of our service team all over India, CuckooTech is surely your best bet.

Attendance Management System

Attendance Management System

So what are you waiting for? Just give CuckooTech a call at +91 022 4036 5432 to schedule a quick and free demo! 

Reach us at www.cuckootech.com!

Here Is Why It’s Time to Ditch Those Old-fashioned Time Cards

If yours is a company that is still relying on time cards for employee time tracking, it is high time you reconsider this practice. In today’s fast-paced world, time cards are an out-dated and inefficient means for employee time tracking. If you have not realized this yet - all these antique practices are actually costing your company dearly.

Just sit back and take a moment to actually look into how much time and effort the human resources or the payroll department of your organization is spending on calculating employee hours in each pay cycle. Are you ending up overpaying employees due to human error? Are your employees engaging in ‘buddy punching’? Are they indulging in time theft on a regular basis?

If any of the above is ‘Yes’, then, it is high time for you to relook at the time attendance management mechanisms of your organization.

The real cost of using time cards

A recent survey about typical human error factor that could happen while calculating payroll manually reveals that companies end up overpaying their employees by 1% to as high as 8%.

So, what does this survey mean? We will explain to you with an example. Let’s assume a company has 50 employees. The average hourly pay of employees is rupees ₹ 100. So the company is paying ₹ 5000 per hour for all 50 employees.  All the employees work for 8 hours per day, 5 days a week. So the pay-out per week is ₹ 2,00,000 per week for all employees. Assuming the error factor to be the lowest at 1%, then also company is losing ₹ 2000 per week, making it ₹ 1,04,000 per annum (Rs. 2000 x 52 weeks)! All of this can be avoided using automated time attendance system.

Affordable ways to save time and money

The world is becoming automated. It is high time you trade your old fashioned time cards for something more efficient and cost-effective. Now a days, Time and Attendance Software have become extremely affordable!

You can go in for the most basic standalone time clock, where the employees would have to just swipe a card on entry and exit.

Add another frill to it, with fingerprint or face recognition reader. This added feature not only makes the whole clock in –clock out process faster for the employees, it is also 100% effective to curb ‘buddy punching’. Biometric attendance system uses the physical attributes of a person to mark attendance- like fingerprints, eyes, face, etc. ensuring a unique way for identification of employees. Some of the common time and attendance software used are - magnetic stripe cards, electronic tags, barcode tags, finger print recognition, face detection sensors, and iris scanner.

Biometric Attendance System

Biometric Attendance System

Another new amazing feature to the time attendance system is that you can track your employees’ attendance online through the cloud.

It is entirely up to you to decide what level of automation you choose to incorporate in your business! Factors you might need to consider are the size of your business, business needs, number of employees, budget, kind of business environment, etc.

What else does time attendance management software do?

Apart from facilitating the correct and accurate calculation of wages, time attendance software also helps in foiling time theft, tracking employee attendance and managing their leave schedule. It helps in tracking day-to-day employee work hours. It helps to generate standard attendance reports, with just a click. An automated time clock is an absolute boon in an organization with multiple processes and shifts. It also allows administrators to be able to set break times, lunchtime, mark overtime/ late coming / early leaving, etc.

Superior features of CuckooTech

Now that you have made up your mind on ditching time cards, the next important step to do is decide which software to choose for managing your time attendance needs.

If your organization is contemplating to join the HR software bandwagon, CuckooTech is your best bet. They have the best in class attendance software that perfectly suits the global workforce needs of the 21st century.  Not only do they cater to the employee time and attendance management needs, but they also offer T&A project for any kind of need your business may have.  With a world-class service & support system, and widespread service team network, CuckooTech ensures you get prompt and proper services all over India.

Attendance Software

Attendance Software

To conclude, using the age-old time cards based attendance process may be inexpensive but is quite time-consuming and has a scope for lot of errors. Replacing it with an automated time attendance system is appropriate, hassle-free, efficient and accurate.

Time Attendance System

Time Attendance System

So what are you waiting for? Just give CuckooTech a call at +91 022 4036 5432 to schedule a quick and free demo!