Time Attendance Software Best for Effective HR Practice

Time & attendance software is a vital part of any HR system today and ensures that the organization moves towards effective HR practices and excellence. To be able to take effective decisions in an organization, it is essential to have accurate data on employee's attendance and movement. We no more live in the times when organizations use to maintain attendance registers, time cards and punch clocks that had a manual sign-in and sign-out process for every employee each day. Such methods were laborious, time-consuming and easily tamper able. In today's technologically advanced world, HR managers have more effective, time saving and easy to handle attendance software and time tracking tools.

attendance software

attendance software

Apart from usual attendance maintenance, advanced time attendance software provides an extensive variety of security and access features. One can generate standard attendance reports, with just a click. Some systems even have the option wherein employees can clock in time even when they work from remote locations, or work from home and other such change in circumstances.

Primary features of an advanced Time Attendance Software are

•Collects attendance on biometric authentication and photographs

•Calculation of employee remuneration is based on the number of working days or time span taking into consideration late clock-in, overtime etc.

•Mark late clock-in or early clock-out and generate weekly reports

•Employees can apply for planned leaves beforehand through the software

•Database of personal details of the employee

•Marking leaves and entitlement details

•Shift master

•Live and fake finger detection

Benefits of an advanced Time Attendance Software

In today’s fast-changing world, workplaces have become dynamic and challenging. Work hours include not only the time actually spent in office but encompass loads of work an employee performs while moving, from remote locations, while working from home, beyond the normal conventional work hours. And these dynamic and flexible work conditions have made it exceptionally difficult to keep a track of employees work. But with an advanced Time Attendance Software, organizations can easily cope up with diverse employee practices. The benefits associated are

•It is cost effective as it saves valuable time and money by generating detailed attendance reports instantly.

Also, the accuracy of a biometric attendance system leaves no scope of doubt about its authenticity.

biometric attendance system

biometric attendance system

•There is no scope of manipulation or buddy punching.

•No software has to be installed on the client's computer, is very user-friendly and easy to use.

•A single software encompasses the role of attendance maintenance, leave tracking and payroll accounting software; hence organizations need not invest in 3 different softwares.

•It’s a transparent process with access given to the employees, the HR, and the management, so everyone is assured.

•Time Attendance Software can even be customized for a host of other needs based on the requirements of the organization.

What is Gamification?

Gamification is modifying existing software, to include game mechanics into it. Having game mechanics aspect added to the software motivates the employees, encourages participation, forms a basis for healthy competition and ends up adding loyalty! With the increasing stress levels at the workplace, CuckooTech came up with the gamification aspect in its software hence making the whole process engaging and entertaining.

Employees today are always under stress. With loads of deadlines, meetings, offsite schedules, trying to match up with time constraints of clients/ co-workers all over the world, meeting targets etc, sometimes it may so happen that they miss adhering to the compliance needed. But with gamification it all changes. With CuckooTech, Time & Attendance login is fun and not just compliance. Your employees would be more than glad when every correct attendance marking and adhering to other compliance rules earns them points, as accumulated points would convert to rewards! Plus it adds competitive spirit when one becomes the highest point earner and earning the Cuckoo Champions of the month. Employees also have access to peer to peer comparison/department wise comparison which adds multifold interest and competitiveness.

time attendance system

time attendance system

In today’s technologically driven world, many businesses, be it large or small, have bid adieu to their antiquated employee time tracking system and have joined hands with a time and attendance software. They not only simplify the entire employee time management process, but also save valuable time and money. So if you are looking for a top-notch time attendance software for your company then CuckooTech is surely your best bet. It is the only gamified time attendance system in India. With real-time data, multi-location accessibility, attendance on the cloud, shift-planning, contractor management, geo-location demands and compliance adherence CuckooTech is your one-stop solution to all your time attendance management needs. And if you are still in doubt, just get in touch with us, either through our website or through a phone call and give us a chance to show you our software and see it for yourself! So what are you waiting for? Go ahead book your free demo with CuckooTech now!

Solve Your Time and Attendance Issues With Cuckootech Customized Solution

You might have come across the term "Time and Attendance System" quite a few time but don't know what it is. Don't worry we have got you covered. Read on to know about the Time and Attendance System.

What is Time and Attendance?

Time and Attendance is a way to track and monitor when employees start and stop work and if they are absent or present at work. If there are few employees in your organization, keeping track of their time and attendance is quite simple and can be done manually. But as the organization grows, the number of employees grow as well and there is no guarantee that all employees will be doing the same shift and working in the same location. Keeping track of time and attendance of so many employees, who work in different shifts and are spread across different geographical location becomes a difficult task.

What is payroll?

Payroll is a list of employees who are getting paid by the organization, but the term is commonly used to refer to the total amount of money paid to the employees. In a small organization, payroll is managed by the owner himself, but in a large organization, it is done by the Human Resources (HR) department.             

How are both of these related?

Since, Time and Attendance system also keeps track of late arrival, early departures, time taken during breaks and absenteeism, it enables HR or the employer to make accurate payroll calculation based on the actual time the employees have worked. Time and Attendance system can be manual or automated. 

time attendance system

time attendance system

Manual Time and Attendance System

Various examples of Manual Attendance System are punch clocks, signature on paper sheets, paper cards which are time stamped using time stamping machine. It can be simple to implement, there is no expense on technology and there is no electricity or power required to maintain it. But there are high chances of human error, subject to manipulation, requires human oversight and calculating payroll can be laborious if there are too many employees. It has low scalability and no integration with other systems is possible.

Automated Time and Attendance system

Thanks to advancement in science and technology, time and attendance system have become automated and far more reliable. The common example of Automated Time and Attendance system are RFID (Radio Frequency Identification) Electronic Tag or a chip/barcode badge, but these have been replaced by biometrics.         

Biometric Attendance System is more advanced time and attendance systems. Instead of using RFID, code or chip to identify the employee, they rely on a unique attribute of the person, such as a fingerprint, facial recognition, iris or retina. The employee will have their attribute scanned into the system. Nowadays, Biometric readers are often used along with an access control system, granting the person access to the office, and at the same time recording the time and date of entry and exit. Biometric attendance system also attempts to cut down on fraud such as buddy punching and ghost employees.  

biometric attendance system

biometric attendance system

Why Cuckootech?

Cuckootech Time and attendance system is equipped with unmatched features, read on to know more about them 

Hardware Features

Live and Fake finger detection: The traditional and ordinary biometric devices use only the imaging techniques and is susceptible to fraud attendance. Cuckootech's patented technology uses a multifarious recognition approach thereby rejecting fake fingerprints. 

Push Technology: As soon as an impression is captured by the biometric reader, the Push technology pushes the data to the cloud, thereby providing a real time update of the attendance, it makes faster work speeds and transactions possible.

No Software installation: You don't need to install the Time and Attendance software on client's PC. The Biometric Device starts working as soon as you plug the device in the system.   

  

Software Features

Attendance MIS & Analytics: Informative and easy to use reports can be generated through Cuckootech's Time and attendance solution. The reports that can be easily generated are Overtime report, Late In/Early out report, Total working hours report, etc. These reports help in analysing trends and cost and to increase the productivity.  

ERP Integration: Cuckootech's T&A solution comes with API and web services which can integrate seamlessly with ERP software such as SAP, Oracle, Microsoft Navision, Tally and many more.

Gamification: Who doesn't like playing games, it's the best anti-dote to increasing stress levels. In order to motivate the employees to use biometric device, Cuckootech gives points to the employees who adhere to the compliance. The highest point earner becomes Cuckootech champion of the month and he or she gets special bonus rewards. This leads to employees adhering to the rules. 

Employee Attendance: With Cuckootech's T&A solution, employees can mark attendance via web check-in, mobile check-in as well. The leave request can be sent to the manager for approval and employees can easily view their weekly offs, comp offs taken, overtime, holidays, etc. 

attendance software

attendance software

Cuckootech in association with it's hardware partner Verdi, can assist you globally. They have in house repairing services and a rich inventory of spare parts. Whether it's installation Attendance Software, commissioning or support, you are bound to get prompt and proper services. If you need any information you can visit their website cuckootech.com or can call them directly on 022 4036 5432.

The Biometric Advantage in Attendance Systems

For time immemorial, every person working for a boss has been recording his time in one form or the other. The time data is important because it is directly linked to the pay. Research has proven that an accurately tracked time entry data can improve the overall data productivity by almost 30%. So it very important for both the employee and the employer to be able to capture the details correctly and with utmost accuracy.

With the advent of the internet and technology, security and data accuracy have gained lots of significance. One of the foremost changes we have seen in the area of security is related to biometry, be in the face recognition, eye retina recognition or even the fingerprint scanners. Biometry is the buzz word. Attendance systems are also slowly moving towards making most of these new age technologies to its advantage.

Traditional time entry methods and their challenges

Traditional methods of time entry have always been error-prone and the data collected is not always in a form which can be used to derive inferences and interpretation. Let us look at how and why the traditional ways have failed us:

•Sign/Entry Register: A sign register can be easily manipulated by befriending the person in charge.

•Swipe Cards: These cards can be shared between people to create an illusion of the people logging in and logging off at the required time.

These data can also not be interpreted to find out the actual time on the floor or the average time of the employees in the office. Hence data interpretation and accuracy both were a concern when it comes to traditional time entry methods.

Biometric attendance to solve these problems

A biometric attendance system typically makes use of your unique features like the fingerprint to mark the attendance. The only extra investment that you need to have is the biometric devices to get the finger impress. This impression is then matched with the samples stored in the database along with the current system time to accurately record in and out time of the employees.

Biometric Attendance System

Also by making this biometric attendance data connected to the cloud, it becomes possible to analyze and review the attendance data in real time irrespective of the geographical location of the employees.

What makes CuckooTech Biometric Attendance System Special?

CuckooTech is not only the pioneers in the T&A domain but also boast of some valuable patents in accurately recognizing the biometric data. Here are a few things that make CuckooTech a class apart from the rest of the flock:

Fake Finger Detection

While most biometric devices can be easily fooled by using rubber or silicone molds to replicate the fingerprints, CuckooTech has a patented technology which uses a multiple recognition approaches to find out and invalidate such fake attempts at time entry. This makes your attendance system completely foolproof.

Push Based Attendance System

Push refers to a future-ready technology where you are able to push the data as it is captured in real time to the cloud. So the moment you put your finger on the device, this push technology not only recognizes your impression and marks your attendance but also transfers this data to the cloud instantly. This is very important for plug and play implementations and other IoT related connectivity.

Superior Features and implementations.

CuckooTech comes with many superior features when compared to other similar products available in the market such as automatic finger scanner, patented finger matching algorithm. Also, the user can set registration and authentication levels along with the transaction option. It has a huge database which can store from 500 to 2,50,000 user templates. This template can be stored on the device and make the authentication process faster.

Service and Support

Whenever you try out new software, there are bound to be some hiccups and glitches. You need a dedicated and proficient support team to handle that. CuckooTech promises you exactly that. A well-qualified and proficient team to provide you with assistance pan-India. This is apart from the local support teams and in-house repairing and spare parts unit.

attendance software 

If you are looking for best in class attendance software which is also suited for the global workforce needs of the 21st century, then CuckooTech is your best bet. They have a T&A project for just about every need your business has. All this and more made available in real time through cloud integration. CuckooTech seamlessly integrates with IoT, cloud and all the latest technologies. If you are still doubtful, wait no more and schedule a quick demo of state-of-the-art products. Seeing they say is believing.