How Attendance Management System Plays a Vital Role in Employee Time Management

Do you know what is considered as the biggest asset of a company? You guessed it correctly, It’s the employees! Yet companies find it difficult to keep them happy, even with a dedicated HR team. A dissatisfied employee can be the biggest problem for any company. It affects the company in terms of reduced efficiency and productivity. So, the employees are the biggest asset and handling them properly is the biggest challenge for any management. One way to solve this problem is to bring in more transparency in the system. 

Attendance Management System

Attendance Management System

  

The key is automation

The physical presence of an employee within the company’s premises doesn’t alone count as attendance. Attendance also implies how the employee actually spends the time he is in the company and how much of that time is contributed towards the company’s performance. Yes, regular attendance is a parameter of good work culture, but a scenario where employees ‘clock in’ but do not contribute the expected volume of work and just waste time without any positive outcome isn’t uncommon. A good Attendance Management System helps in enhanced timekeeping and integrating attendance with efficiency. An employer does not need to physically check whether an employee is at work or is on leave. And on the flip side, all employees understand that they are being monitored.

  

Ease of calculation of payroll

Some employees work on an hourly basis, some on a shift basis. With an automated attendance management system it becomes easy and flawless to track each employee and accurately compute their payroll, leaving no scope for errors. This way it is also easier to track late coming, early leaving, half-day, absence and the like. Automated employee Attendance Management software is capable of handling each case with precision. And such software is a life saviour if an organization that has a mobile workforce. Employees working outside office premises, in the field, do not have fixed work timings and fixed work hours. With automated software to compute and mark work time, things are transparent, for both the employer and employee. This ensures higher employee satisfaction, in turn resulting in higher productivity.

Makes the job of the manager easier

An attendance management system is a boon for a manager/ supervisor. With an attendance management system in place, managers no longer have to manually check records to know who is on leave and who is working. The attendance management system displays all such information right on the dashboard. It even displays latecomers, which enables a manager to take immediate actions when required. Attendance management system also works the other way; a manager gets to know if a worker is staying over without reason, just in order to claim overtime pay. Such automated systems even alert a manager if a worker is taking long and frequent break. So, basically, such software automatically promotes better discipline in the employees.

Statutory compliance

All organizations need to follow various statutory compliances as appropriate for permanent employees/ part-time employees/ contract labour and other such categories. With an attendance management system, all such details need to be entered just once, and then the software would take care of everything like deductions, additions, report generation, forms, payroll computation, etc. Having proof of employee work timings is a mandate as per labour laws. And having such details embedded in automated software is the perfect solution to it. So basically, it gives the employers peace of mind to know they are on the right side of the law!

Better analytics

An automated attendance management system can do more than just calculate the attendance of employees. Such a system is a database of all pertinent data which the management uses to generate a wide variety of reports. It can help them to streamline the workforce and implement better regulations. The chance of employees to become disgruntled due to errors/ wrong reports doesn’t arise as an automated process cannot have errors. Managers tend to spend a lot less time to generate reports and organizations can even cut down on having a dedicated workforce for the purpose of reports generation. An attendance management system ensures the management always gets a true and fair picture of the company, without any bias.

CuckooTech

Any organization that employs 10 or more people would definitely benefit from automation in time attendance. This one-time investment is certain to be very profitable in the long run. So if you are a small or midsized business organization, consider joining the Attendance Management Software bandwagon. CuckooTech has the best in class Attendance software, which perfectly suits the global workforce needs of the 21st century. Not only do they offer the employee attendance management system, but they also offer customized T&A projects for a wide variety of business needs. Also, CuckooTech seamlessly integrates with Cloud, IoT, and all the latest technologies. 

So what are you waiting for? Call +91 022 4036 5432 or reach at www.cuckootech.com to schedule a quick demo of their state-of-the-art products.

Why Does An Organization Need An Employee Attendance Management System?

An employee attendance management system has an irreplaceable place in today’s modern, dynamic and fast-paced workplace. It may not seem to impact directly, but it actually plays a primal role in contributing to the productivity and profitability of an organization. A trustworthy employee attendance management system ensures seamless and efficient operations, leading the company towards progress and prosperity.

Here’s what your organization stands to gains by having an employee attendance management system:

1.Tracking Employee Performance

With an employee Attendance Management System the HR department of your organization can find out if any of the employees come late at work, leave early, take leaves without prior approval, take more leaves than they are approved of, etc. An attendance management system is an easy and accurate way to be able to compute an employee’s salary, thus eliminating any scope of overpayment and underpayment of salaries. And if yours is an organization that has employees working in shifts, it gets nearly impossible to keep precise attendance records in absence of an employee attendance system.

Attendance Management System

Attendance Management System

2.Ease of calculations

With automated calculations, payroll becomes an easier process, leaving no room for discrepancy and error.

3.Discipline

If one knows that they are being watched, they are sure to be more disciplined and punctual. Employees regularly arriving late, leaving early, skipping work often, engaging in buddy punching and other malpractices cost the company dearly. Not only are they themselves cheating, but it may also lead to fellow employees following suit. But with an automated employee attendance management system, such things can be kept at bay. If all the employees regularly arrive at work on time, the company is sure to note an enhancement in productivity, professionalism, and commitment.

4.Eliminate manual paperwork and filing

The absence of an automated employee attendance management system calls for maintenance of manual registers and difficult excel sheets for the purpose. And they are tedious, time-consuming and irksome.

5.Quick Remote Access

Having a cloud-based attendance system means you could access the employee attendance details from anywhere, anytime, making it possible to generate reports at any point in time. Such information enhances transparency and ease of vital decision making.

Things to consider when selecting a time attendance system

There are a wide variety of time and attendance software systems available in the market today. To be able to choose the most appropriate time attendance software for your organization, the following tips should help:

1. Clocking Versatility - The Time Attendance Software must be versatile and inclusive. The system should allow employees to be able to clock-in according to their preference. Like having a single biometrics fingerprint scan at the organization venue would cause inconvenience for an employee who is working elsewhere -say a meeting at the client’s office, or is traveling abroad for work. So time attendance system must be able to cater to all employees at varied situations.

2. Real-time - The system must be able to compute data in real-time, which can be accessed from anywhere, anytime.

3. Affordable & Scalable – It should be affordable, sustainable and scalable for years to come.

4. Integration – Companies might have usually invested in other solutions beforehand. The new incoming software must be able to integrate with them. Having a new software solution should not mean a change in other existing systems.

5. Effective User Management – User management must be practical, comprehensive and user-friendly.

6. Multi-Access – It is good to have access control limits on what information, what level of roles can view and access them.

7. Multi-Company – If your organization has multiple branches, single software must be able to cater to all your multiple offices.

8. Mobile App – It is wise to choose a time attendance system that has its mobile App. Such a feature comes handy when your organization has people working abroad, out of the office, from home or at different sites.

Time Attendance System

Time Attendance System

9. Cloud-Based – A cloud-based system can prove access to data at all times. The backup cannot get lost, nor can the data be manipulated.

10. Compliance – The software must be able to cater to labor law compliance,  data protection compliance or any other compliance that your company/ country has to adhere to.

11. Calculation – It must be able to automatically calculate the payroll based on the rules that are applicable in your organization.

12. Notification – Certain software can notify managers about missed or late clock-in or clock-out, absenteeism, forthcoming over time. This can make it easy for managers to take immediate remedial actions if required.

13. Report – The system must be able to generate multiple reports regarding cumulative overtimes, late comings, absenteeism, etc. This way the organization can monitor the staff, find out labor shortages, improve scheduling, etc..

14. Data Transparency – A transparent Time Attendance System that allows both employees and managers access to data is a welcome move.

15. Support – The software must have a good and easily accessible technical support team that is available around the clock.

Now you understand the benefits a time attendance software can get to your organization and features you should look for in a time attendance system, take no pains of searching the market for one. Cuckoo Tech is a one-stop answer. CuckooTech is a great value for your money, yet suitable for the global workforce needs of the 21st century.

Do not wait to clear any doubts you may have, just call +91 022 4036 5432 to schedule a quick and free demo!

Biometric Attendance System Vs Manual Maintenance

All organizations, whether big or small, are constantly exploring every possible way to increase their revenues and regulate their costs. Every organization uses time attendance mechanisms to record the time and duration of work done by their employees. It helps them determine employee productivity. Attendance maintenance not only helps an organization determine the working hours of an employee but also helps them determine when an employee is not working. This data is also helpful to calculate the overall productivity of the team and arrive at effort estimations for future projects. The prime motive of a time attendance system is to help organizations to cut their labor cost, improve compliance and thus enhance overall control.

Size and specific requirements of an organization help determine the kind of tools it should use to record the attendance and other activities of their employees. Some implement a biometric attendance system like a fingerprint attendance scanner while others follow a manual system to maintain attendance. However, in today’s world, a manual system of attendance maintenance is suggested only for organizations having very few employees.

Biometric Attendance System

Biometric Attendance System

Manual Attendance Maintenance

The primary requisite for being able to sustain a manual system for maintenance of attendance is to ensure they have dedicated, efficient and skilled HR personnel. He/ she is the person who would be logging in the attendance and work hours of the employees. This kind of system generally uses paper punch cards and punch machines to track the attendance and working hours of an employee. Such a system involves a lot of meticulous work and can take up several work days to be able to arrive at the correct total of the working hours of each employee. Such data is then passed on to the payroll department. But one can never be 100% sure if the data is completely accurate.

Biometric Attendance Maintenance

On the other hand, an automated time and attendance maintenance system like a biometric attendance system is certainly more accurate in comparison to the manual methods. Also extracting data from such an automated system is quick and efficient. Biometric Attendance uses physical characteristics like fingerprints, iris, face, etc. for identification of employees. Few of the tracking mechanism used for biometric attendance tracking systems include magnetic stripe cards, electronic tags, barcode tags, finger recognition, and touch screens.

Reasons Why A Biometric Time Attendance System Is The Right Choice For Your Business

Time Attendance System

Time Attendance System

A biometric time attendance system is better because of :

1) Security- Biometric attendance systems are secure. It requires the manual presence of an employee to work. So malpractices like buddy punching and time theft can be kept at bay. And this can directly convert to a huge amount of money saved!

2) Accuracy - Security and accuracy go hand in hand. Apart from buddy punching and time theft, an incorrect calculation of employee working hours could also cost the company dearly. Along with automation, biometric attendance maintenance also brings with it an unparalleled accuracy to your workforce and payroll management. It gives your organization the power to monitor tardiness, overtime, breaks, holidays, advance leaves planning and declaration, holiday hours, etc. This is a win-win situation for both the company and for the employees who will have a trust that their work is being recorded fairly and correctly.

3) Efficiency - Organizations who maintain manual attendance management system may end up spending hours (or even days) in calculating the employee work hours. So you can actually say efficiency is going for a toss.  But when an organization can have a software program for the same, it can get such data calculated within minutes. This can leave the HR department with a whole lot of time, and imagine what wonders that one can achieve with it!

Attendance Management System

Attendance Management System

4) Ease - Automated biometric attendance software is both easy to use and easy install. Employees can register their attendance with just fingertip touch and management can pull attendance reports with just a click! Can’t get easier right?

5) Compliance - Compliance is sort of a cumulative benefit of the four points above. We all know compliance is the reason a company needs to maintain attendance records. One incorrect calculation is all you need to get into an ugly legal battle with your employee and the labor organization. This definitely can hamper the reputation of your business too. Having a biometric record can save you from such uncomfortable situations.

CuckooTech

Now that you agree about how much benefits a time attendance software can bring to your organization and have made up your mind to install a biometric attendance system, we can assure you that CuckooTech is your best bet. CuckooTech is great value for your money, and also suitable for the global workforce needs of the 21st century. But, if are still not absolutely sure, do not wait, call them at +91 022 4036 5432 to schedule a quick and free demo! If you are looking for digital marketing consultant in India, Contact

Attendance Software

Attendance Software

How an Attendance Management System Can Help Improve Employee Time Patterns

Employees are the biggest asset to any organization. It is no wonder thus that companies want the employees to be working towards the growth of the company. From the other side, the employees’ needs to be happy and feel wanted in the organization, only then they will be able to put in their best. So the start point for the employee contentment is their remuneration. The amount that gets deposited in their accounts every month should be consistent with the work they are putting in. Similarly, from the company perspective also, they would expect their employees to put in their best efforts too.

Time Attendance System is an important consideration for both the employee and the company. An attendance management system is helpful in capturing this timing details of the employees accurately and efficiently as well. It will also help to streamline the process by avoiding manual calculations. But there is another hidden benefit for these attendance management systems. By using them judiciously and tactically it is possible for the company to alter the employee time patterns and bring in more efficiency to the system. Let us see how.

Time Attendance System

Time Attendance System

1.Effective Time Tracking
The main reason a company would go in for an attendance management system is for the effectiveness it brings in time recording. Most companies don’t go beyond that. What they need to start doing is analyze this time data. Employees who fail to log in for the stipulated time should be sent reminders and action can be taken against them after 3 or 5 reminders. Similarly for employees who log in more time should be rewarded with benefits, which need not always be monetary. An appreciation message or an eCard. Slowly, you will notice that the employees start to maintain their timings in the office.

2.Setting Weekly/Monthly Time Goals
An Attendance Management System allows the company to set up weekly and monthly time goals. And each day it can be tracked by both the employee and the organization. Every employee would be required consistently achieve their weekly and monthly goals. They may be allowed the flexibility, based on company discretion, to compensate for the work hours for a day within the next day or so. This way, the employee also gets motivated to maintain and balance his time entries.

Attendance Management System

Attendance Management System

3.Daily Time Analysis
Sometimes the employee productivity may get reduced due to health, personal reasons, etc. This would clearly reflect in their time entries. An analysis of the time entry pattern in the attendance management system should give the company or HR an idea about it. They can talk to the employee to understand the issues faced and offer a solution whereever possible. This way the employee will also feel more wanted in the organization and he would be motivated to contribute more towards the companies objectives.

4.Planning and tracking of shifts
Most of the companies have their employees working in shifts to provide 24/7 support to the customer and also for the maximum utilization of the resources and infrastructure. Tracking employees in shifts can be an uphill task without an attendance management system. With a good system in place, the HR would be able to clearly get the data about the in and out timings of the employees. It is also useful to employees who will be benefitted with applicable shift allowances by the transparency in the system.

5.Integration with enterprise software
Enterprise solution software keeps a track of the details of employees among many other things. An important input for this system would be the time data of the employee to process their payroll and other modules. Without an attendance management system, the enterprise software may not be as effective. From the employee perspective also once he understands that his time data is automatically getting linked to his pay and other benefits he would definitely put in extra efforts to log in the required number of hours.

So irrespective of the size of the organization and the number of employees an attendance management system is a must. It offers multi-level benefits for everyone. As a company, it helps in keeping track of the employee time and analyzes the productivity trends which can help them formulate new policies and changes. For the HR people, it is a big boon because it gives them an accurate and precise data which the HR team needs as input for several other systems. And finally, for the employee, it brings in a clear and transparent time tracking mechanism.

The best way of going forward in this digital world is for companies to switch to an attendance management system. And when you are at it, get the Attendance Software from the pioneers. CuckooTech. They offer the best in class products with the most advanced features. Their products are worth every penny spent. You don’t have to believe me, get a free demo to see for yourself.

HR Management Trend: Time To Roll Into 2020 With An HR Software

The HR software industry is emerging faster than ever before. Despite the constantly restricted budgets and IT resources, the demand for automated HR tools has increased exponentially over the years. Today, be it big or small, all sized organizations are jumping onto the HR software bandwagon. We now have quite a few cloud HR software vendors that provide excellent solutions that help small and midsize business enterprises to centralize their HR data, streamline the whole processes and make workflows more efficient. The last 2 decades have witnessed the importance of building a competitive workforce and management of the comprehensive lifecycle of employees proficiently. And here we have, the HR software industry that has evolved itself entirely to meet the strategic demands of these organizations.

But all said and done, these businesses do face several challenges.

Challenges for Small & Midsized Businesses

Limited Staff

A small or midsized organization has limited resources, and hence a lack of sufficient HR staff. It could even be that a handful of team members juggle between managing HR responsibilities while overseeing cross-functional processes. Or there might be a single HR person, who is responsible for taking care of recruitment, payroll, leave, attendance, appraisals, disciplinary issues, and other such things- at the same time. This could be a clear case of an overburdened HR, thus resulting in stress and even disordered management of human resource processes. Thus, introducing an automated attendance software for taking care of time attendance management is a more apt way to deal with HR workload, save resources, and hence cater to the human resource management processes efficiently.

attendance software

attendance software

Complex Record Keeping & Compliance Issues 

An HR team has loads of things to be dealt with, on a daily basis. From managing all sort of employee-related things to enforcing HR compliance. Every business is required to maintain documents regarding insurance, taxation, health care documents and labor laws. And this definitely is too much work for limited or a single HR staff. Work overload increases the chances of frequent data errors and unsystematic file management. Having errors creep in compliance issues can be lethal for a business, resulting in huge amounts of legal fines and sometimes can even lead to the closure of the business. With a highly-functional HR management tool, not only can we eliminate any possibilities of errors, but also maintain data effectively and efficiently.

Identify Employee Performance Gaps

With the absence of a formal performance management system in small and midsized businesses, it gets extremely difficult for managers to be able to identify the real reasons for performance gaps. Work expectations being unclear, unclear performance measuring tools, and low awareness of organizational objectives results in low employee productivity. With clear and easy to access information that comes with such HR tools managers can continuously track performance and capture achievements.

High Employee Turnover

Employee turnover can get higher when there is not much clarity on work expectations, recording of time spent at work, inadequate pay and lack of career development opportunities. Such things lead to unsatisfied, unhappy and disengaged employees, ultimately leading to higher employee attrition. And we all know, to be able to retain top talent is a challenge any organization faces. A good Time Attendance System is necessary for the retention of employees.

time attendance system

time attendance system

The Takeaway

There is a need for HR automation to lighten HR burden on a small to mid-size business. By having a cloud HR software in place, an organization can benefit the following way-

A centralized employee database.

Speed up HR processes due to reducing employee queries.

Clarity on employee goals and organizational objectives.

Transparency in the employee appraisal process.

Recognition & appreciation of top performers.

Being able to keep up with statutory compliance regulations as per government norms.

Hassle-free employee time tracking and leave management.

Efficient recruitment and retention processes.

Instant access to various reports about employees and their performance for better decision-making.

When small organizations move towards automating human resource processes they can reduce HR workload, efficiently utilize resources, help managers to make informed decisions, and also keep employees happy. A time attendance software for small and mid-sized organizations, not only ensures efficient people-related processes but improves overall business profitability. In current times, when small and midsize businesses are aiming towards automating their process and updating to more efficient systems, the human resource department should no more remain an exception.

CuckooTech is Good News for Employers

So if you are a small or midsized business contemplating to join the HR software bandwagon, CuckooTech is the good news for you. They have the best in class attendance software, that is best suited for the global workforce needs of the 21st century. Along with employee time and attendance management needs, they offer T&A project for just about every need that your business could have. All this made available in real time through cloud integration.

So, wait no more and schedule a quick demo of state-of-the-art products. Call +91 022 4036 5432 or reach at www.cuckootech.com now!

10 Features To Look For In Biometric Attendance System

Everything is going digital! With the world moving towards a digital economy, today not only bigger organizations, but even small and medium-sized enterprises and start-ups wish to automate their routine day-to-day tasks. Yes, most businesses today use digital devices like a card reader, but for time tracking and attendance of employees, many still rely on manual spreadsheets. Such a process is not only time-consuming, labor-intensive and difficult but also hampers the future growth and expansion of your business. Only when you have efficient internal systems that are scalable and effective, it is possible that your business can reach its full potential.

And adopting a biometric attendance system is the initial step in the expedition of achieving a profitable business. Today, the market is flooded with in numerous time and attendance system. Some of which are advanced to the level of offering biometric access control systems. More options leave a businessman with more confusions about how to choose the perfect one for their business. Once you have decided to go in for biometric time trackers, the below-mentioned pointers would help you understand the top features you need to look for while evaluating biometric time trackers.

time attendance system

time attendance system

Number of stored fingerprints

Different kinds of biometric time tracking software are available for a wide variety of organizations, depending on their size. Today your business may be a startup and have a very few employees. But always ensure you look for biometric time trackers that are capable of storing and verifying a large number of fingerprints. So, this way, eventually over the period of time when your business grows, and you have a larger workforce, your current system is capable enough to accommodate this growth.

Durability and ruggedness

Ensure that the devices you end up buying are sturdy and durable. Consider weather conditions, compatibility with a moderate level of dust and dirt, scratch proof optical sensors, etc before you make a choice. Certain devices may look fancy and may even cost you lesser, but going with rugged and sturdy ones is always a better thing to do. This way you can be sure, irrespective of environmental factors and not very fragile handling, your sturdy fingerprint sensor works perfectly at all times.

360◦ verification angle

In today's world, everyone is always in a hurry! So would be your employees. They may tend to rush through the clocking in or clocking out process. So it would be wise for you to look for biometric time trackers that offer a 360◦ verification angle. It would ensure the employee fingerprints get identified quickly, regardless of the way they might have placed their finger on the optical sensor.

Access control

Time tracking is one aspect of biometric time attendance software. But such software can also be used for security purposes. You may wish to restrict the entry of non-authorized personnel into secure areas. So, ensure the biometric time attendance software has integrated access control functionalities.

Time taken for fingerprint identification

The success of any fingerprint attendance system is obviously measured with the accuracy of identification and the time taken for the process. So have devices that can sense fingerprints within a few seconds and are capable of transmitting the data quickly to and from the server.

Internet connectivity feature

Biometric fingerprint sensors work awesome with internet connectivity. The clock in-clock out data is transferred to the cloud via the internet. Instant data availability through the cloud can be done only with internet connectivity feature.

USB connectivity

Won't it be nice if your biometric attendance system can offer you an additional feature of USB connectivity? This way you would be able to back up your data of external devices too!

biometric attendance system

biometric attendance system

Battery backup

Biometric devices are of two types -wired and wireless. Whatever you end up choosing, a good thing to look out for would be devices that have a secondary battery backup. Such a feature would come to your rescue during emergencies and prolonged power shortage.

Integration to payroll management systems

The primary requirement of biometric time trackers is for computing employee payroll based on the working hours they have dedicated to your business. So, if your biometric devices can transfer data directly to the payroll software, things would definitely be much easier and simpler for payroll calculations.

Support

After sales support is another thing you should look out for. Yes, biometric time tracking devices are easy-to-install and easy-to-use, but to have a good after sales support team is always beneficial. Reputed companies often offer you both -web assistance and in-place service support.

While zeroing down on perfect biometric attendance software for your business, make sure to check all the features listed above. Ensure you make a choice keeping in mind not only your current scenario but your company’s probable requirements for several years to come.

attendance software

attendance software

Explore Cuckoo Tech’s range of biometric employee attendance systems

Cuckoo Tech offers you a wide range of employee biometric attendance software tools. Not only is it a great value for your money, it is also suitable for the global workforce needs of the 21st century. Do not be unsure! Just give us a call us at+91 022 4036 5432 to schedule a quick and free demo!

How A Fingerprint-Recognition Attendance System Works

In a Fingerprint-Recognition Attendance System, attendance can be marked with a single scan of the fingers. In today's ever-evolving world, physical thievery is no longer an only means of thievery. Things like identity thefts and credit card frauds have become very common. But worry not, as we also have biometric technology on the rescue mission to counter any such security threats.  The biometrics technology ensures security in every aspect! In simple words, it guarantees a person a peaceful, stress less and sound sleep if his/her belongings are protected with this technology.

How The Fingerprint-Recognition System Works?

The Fingerprint-recognition Attendance System is the most widely applied biometric attendance system that comes handy in almost every institution be-it small, medium or a big.

A finger scanning biometric device consists of -

(a) A scanning device.

(b) Software that helps to convert the scanned image into digital data and then compare match points.

(c) A database to store the biometric data of your employees to be able to compare when required.

Such data encrypts as soon as gathered, thus preventing any scope of identity thefts. To be able to convert the biometric input, a software application makes user specific point identification of data like match points. Then, such match points in the previously created database use an algorithm to decode that information into a numeric value.  Such database value is then compared to the biometric input entered by the user into the scanner. Then if it matches, the authentication is approved

Attendance Management System

Managing attendance records of employees of any organization, whether big or small, is a dreary and tiresome task.  Usually, the attendance management process of employees can broadly be classified into either conventional or automated methods. Conventional methods are all about time sheets, punch cards, attendance registers, etc. Automated methods usually use barcode attendance systems, Radio Frequency Identification (RFID), magnetic stripe attendance system, or different types of biometric attendance system.

To make such a task easier, automatic and online, the use of fingerprints is a highly efficient way! This will not only save time and effort but also be environment-friendly as paper use will be next to negligible. Such biometric attendance system is used to make note of each and every person wishing to enter into your organization. It checks the authenticity of who actually the person he/she claims to be. And for such checking, the fingerprints of the person are used. A biometric attendance system records a person's attendance, time-in / time-out, leaves, late comings/ early exits, break timings, etc. in short, it records every physical activity of an employee.

Top 10 Benefits of Fingerprint-Recognition Attendance System

Saves time.

Is accurate and highly reliable.

User-friendly as it is very easy to use for both parties- HR and employees.

Highly secure.

Leaves no scope for fraudulent practices like buddy patching.

Can be equally useful for both small and large organizations. A database is capable of storing up to 30,000 records with ease.

Easy to manage employees when there are different departments and multiple shifts timings and such things are often changed.

Easy operation as data is collected with just a single touch.

Makes data extraction and computing easier as data is available on a real-time basis.

Solves a bunch of time tracking issues.

Conclusion

An advent and easy availability of a fingerprint-based Biometric Attendance System is one of the best things that has happened in the field of workforce management. This excellent advancement has made the whole scenario more reliable and quick. The authenticity of a fingerprint can hardly be breached with fake fingerprints. So replacing all electronically or physically handled time-sheets with a Fingerprint recognition Attendance Software is surely an excellent move and is sure to help the company prosper. In times to come, fingerprint scanning can be taken to the bigger forums, or other biometric enhancements like DNA sequences, facial patterns!

biometric attendance system

biometric attendance system

CuckooTech Attendance solution

CuckooTech provides the best biometric devices and software solutions that are sure to make your professional life easier! CuckooTech offers multi recognition technology that can effortlessly detect a fake finger impression from a live one. Our automatic finger scanner is quick to scan, easy to use and accurate in giving outputs. Our customized smart technology software allows attendance managers of an organization to actually decide on the levels of authentications across the organization. For departments requiring higher levels of security features, we also give you a choice of setting multiple authentication combinations. Such combinations could be entirely your choice like only card, card + PIN, finger + PIN, face + PIN, & loads of such combinations. So if you wish to experience a highly endorsed consultative approach, do call us at +91 022 4036 5432. If still in doubt, ask for a free demo, and all your concerns are sure to be diffused! Get in touch with CuckooTech today!

What Makes Cuckoo Tech's Time and Attendance Software The Best

Managing time and tracking attendance manually is a very frustrating activity. It is not only tedious but is prone to many human errors. Over the years the working pattern and shifts in the companies have undergone tremendous change and have also become complex. In order to meet these challenges and to surpass your expectations, many companies have come up with their Time and Attendance Solution. One such company is CuckooTech. 

CuckooTech's Time Attendance Software records time and attendance details of the employees through fingerprint biometric devices or other timekeeping devices and manage their time and productivity efficiently.

Cuckootech Time and Attendance Software include several features and manage all aspects of employee time management, which includes Punch in, Punch out, Late Comings, Early Goings, Overtime, Leave Management, Rostering, Holidays, and more. This allows Human Resource to focus more on their core HR related issues such as employee hiring and training rather than just resolving queries related to employee time and attendance. 

Cuckootech's very advanced time attendance system solutions provide various analytical reports, statistics and information to the business owners and department heads and assist them in managing and regularizing employee time and increase productivity.

time attendance system

time attendance system

Time and Attendance software feature

Attendance system rules

Organisation can easily set attendance rules such as working hours, overtime criteria, the deduction for non-compliance of timing and attendance, and many more in the Cuckootech's Time and attendance software. Additionally, you can also define in the software what is half day working, full day working, absenteeism, as per your company's rules and the software will organize data accordingly. What's the best thing about the software is that it allows location wise holidays, weekly offs, and give special holidays to required set of people.   

   

Roster Planning

Whether yours is a small business or a large organisation, employee roster planning can be a big challenge. But with Cuckootech, shift planning becomes simple. You can plan your employees shift with trend reports as well as identify gaps in resource allocation. Not only that, it is well integrated with Employee self-service (ESS) & Manager login, which enables communication of work plan in advance & hence reduce absenteeism. 

Employee attendance

CuckooTech Time and Attendance software enable employees to mark their attendance via web check-in, mobile check-in or biometric devices. They can also submit their leave request via software and it will reach the authorized personnel like HR or Department Manager. Apart from that, they can view their shift plans, weekly offs, company holidays, worked hours, and monthly attendance. 

Mobile attendance

CuckooTech's mobile attendance solution makes capturing of time and attendance of field staff easy and accurate. It uses Advance Geo Tagging features and Google maps to know the exact location of the employee and if he is present at the clients premises or not. It works even in the offline mode. Once the network is back, the app will automatically sync to our ADIS server and put the data on the cloud. The check-in is simple and doesn't require login. Also, it comes with other optional features wherein the employee can capture his image (at client's premises) and use login details. 

Attendance compliance

Cuckootech's time and attendance software helps facilitate regulatory compliance and shows data (Attendance register, Overtime done, leaves taken) in exactly the format suggested by the government. These data can be easily downloaded. 

Attendance MIS and analytics

Cuckootech Attendance MIS and analytics features enable you to take informed decisions easily, accurately and on real time. You can easily understand trends, manage workforce, increase productivity and save costs through these MIS reports.

ERP integration

Our astonishing Time and Attendance system comes with API and web services which can seamlessly integrate with your existing ERP, be it SAP, Oracle, Microsoft Navision or Tally. We have got all covered.

Live and Fake finger detection

Cuckootech's Biometric attendance system comes with the latest patented technology that distinguishes fake fingers from those of live fingers, thereby providing utmost safety and security to your premises. It also shows the true attendance scenario of the workplace, since employees won't able to mark their attendance unethically by using fake fingers.  

biometric attendance system

biometric attendance system

Push-Based attendance system

The benefit of push-based technology is that as soon as the impression is captured by the biometric device, it gets transferred (pushed) to the cloud server thereby providing a real-time accurate report. While in the outdated pull-based technology, the data was pulled in batches after every certain period of time. This could not give real-time data. 

Gamification

Because of the work pressure sometimes employees don't adhere to attendance marking process, which can lead to employees getting underpaid and conflicts in the workplace. To avoid all these, CuckooTech has come up with a unique solution. Wherein, employees earn points for every correct attendance marked or adherence to the compliance rules. These points can be redeemed for rewards. Also, the employee with the highest points get special bonus rewards and these leads employees to follow the attendance rules. The employees can see who is the highest scorer and where they stand on the score dashboard, this adds interest too.

With so many amazing features and benefits, there is no doubt that it's the best Time and Attendance Software. If you would like to know more about the software, feel free to call us on 022 4036 5432 or visit our website www.cuckootech.com 

We look forward to hearing from you.    

Why Small Business Organizations Need to Have Attendance Management System

Small business and organizations are constantly looking out for ways to reduce their costs and improve their productivity. As small businesses often run on thin profit margins, the need for having good internal resources that help in minimizing costs and being able to survive competition are always welcome. One such neglected area where costs can be easily cut is employee attendance management. And one easy way to manage employees is having an automated Attendance Management System.

attendance management system

attendance management system

Yes, the idea of using a manual attendance system does seem tempting and easy, but the actual time going towards maintaining it, turns out to be more than the costs incurred to implement an automated attendance management system. The operational costs for any business are pretty taxing, and having to manually do attendance reconciliation can be very time-consuming and expensive too. HR departments that depend on manual attendance systems invest a lot of valuable time each month to generate accurate reports. Having an automated attendance management system saves the HR department from this laborious task, thus creating time that could be utilized towards other productive tasks. Intelligent investments not only reduce costs but improve the overall productivity of a business. By correctly and efficiently managing the time of your workforce, you can make a considerable difference in leveraging your human resources to the maximum potential.

Studies recommend all organizations with more than 10 employees to have an automated attendance management system. The attendance software industry today offers a wide variety of automated attendance management system, for small businesses as well as organizations with thousands of employees. This way the business can plan their spending as per its needs, budget and yes, as per the number of employees.

What does an Attendance management system do?

It regularly calculates the employees' attendance. It records their arrival and departure time. Such data is saved in a computer database. This data is then used for generating reports about individual workers by the HR department. Having an Attendance management system makes it easy and quick to calculate leave balances, create time sheets, generate paychecks, etc.

Types of attendance management system

There are wide variations of attendance management system available in the market. For example,

Web-based attendance management system- these are to be used on a computer on a web browser. They have become well accepted because of their ease of accessibility and convenience.

Biometric system- these increase accuracy and cut practices like buddy punching and proxy attendance. Some of the types of biometric systems used are fingerprint recognition, retina scanning or facial recognition.

Basic things to consider while deciding on an attendance management system

When a small business organization decides to go for an attendance management system, it should keep in mind the following things. The first and most important thing is obviously the cost of acquiring the software. The second thing to decide is whether to have biometric traits or not. The next important thing to look out is the kind of reports and calculations you wish the software to generate. The software should be able to accommodate your industry-specific requirements. For example, a service providing company would have different types of wages and salary calculation than a manufacturing company.

How does it work?   

The word attendance management system may sound complicated and a hassle to use, but in reality, it is very simple. All employees would be able to use this software with ease. Once the software is installed, all employees are given a personal and unique identity through an identifier. This identifying mechanism recognizes the employee when they enter the office. Each employee is also given a card with a barcode, which is to be scanned by a barcode reader installed at the entrance of the office premises. That's the simple version of the software. Today loads of advance versions are also available in the market that uses Face Recognition and Access Control. A Face Recognition software uses an employees' face to identify him while an Access Control software uses the employee's unique fingerprint for the same.

CuckooTech

CuckooTech is your single stop solution to all your time attendance management requirements. We have world-class attendance software that is perfect for the global workforce needs of the 21st century. Our wide variety of T&A projects can cater to every need of your business. But, if you are still in doubt, get in touch with us, and all your doubts are sure to fly! You can reach us either through our website www.cuckootech.com or through a phone call on 022 4036 5432. Provide us a chance to show you our software and see it for yourself! So what are you waiting for? Go ahead book your free demo with CuckooTech now!

The Importance of an Automated Biometric Attendance Software in Current Times

When you are a business owner, you come across thousands of different kinds of business management software that are designed to help you get your work done. Some are actually good, some not so good, and the task of deciding which one you need is quite complicated. So, how do you know where to begin? The answer is simple. Start with something which is more critical, like installing a new biometric attendance system. It's a widespread myth--complex and expensive software program is usually more effective. This is certainly not true for the Time and Attendance software Industry. A Good Time and attendance systems are clear, straightforward, and accessible, both for implementation and in actual use. A business is made of two elements- a set of employees and certain machinery. They work together to achieve a common goal. So a businessman's primary responsibility is the optimum utilization of all his assets- machinery and human resources. With the help of biometrics, one can keep tabs on employee movement and productivity in all departments. Biometric attendance system is easy to install and uses a mechanism that either reads the fingerprints or individual special access cards. Such systems are genuine solutions to make your workplace safe and optimum.

Let us see how:

Limited access and physical safety

The software makes it possible to completely reject the entry of unwarranted people in the office premises. This ensures the safety of your business and your staff too. By limiting unwarranted individuals in the premise, the physical safety of your staff and premises is preserved. Such unwarranted people may include your ex-employees, unwelcomed salespeople, and people trying to gain illegal access to your business related information or for that matter any unauthorized person. It even helps in limiting access across departments. Certain departments of an organization could be highly sensitive, where you may not want to give access to all your employees. Such scenarios can be easily handled by establishing a biometric access control, thus limiting access into that department only for certain people.

Corruption free and no scope for a proxy

There is almost zero human intervention in the maintenance of attendance records, time in / time out and other time details when it's done by Biometric attendance system. Hence the chances of persuading, corruption and thus, change of records are zero. Biometric attendance systems are fingerprint/ face recognition based attendance readers. So the chances of marking the attendance by a co-employee, or incorrect time marking by the employee himself is not possible. Your employees may not be able to log in false work and incorrect working hours. As the employee’s unique fingerprint is required each time, the chances of proxy attendance are zero.

Transparent system

Having a biometric attendance system lets everyone have clear access to his/her attendance details. Such a thing avoids clashes, miscommunication, and ambiguity. Transparent credit of working hours and work achieved by the employee ensures a fair salary credit process. Salary slips can be generated instantly at any point of the month. All this ensures fair, correct, and appropriate business process and makes your business a good place to work at.

biometric attendance system 

Stores and consolidates all employees data

All data related to each employee-from their date of joining, designation, remuneration, leave calendar, future scheduled leaves to personal identity details- everything can be stored in one single location, accessible to the HR department at any point of time when required for informed decision-making. The HR department can know the needs of employees, their training requirements, promotion/ appraisals and provide them the same. All in all, an aware and systematic HR department immensely helps to retain employees too.

Elegant and Efficient

The beauty of establishing a new biometric attendance system is that you need not sacrifice any of your existing business proceedings to be able to make use of it. Biometric attendance software let you customize reports so as to meet the rules and regulations of your particular business, hence helping you achieve your exact business need. Such software makes all information quickly and easily available and things like figuring out job costing or project management details or business estimates, everything can be accessed on your fingertips. They give you the liberty to customize and present reports on exactly what, when and how you want to see them. Never again would you have to waste precious hours of your time sifting through irrelevant details till you reach any pertinent information.

Ultimately, with a biometric attendance system in place, you can get to see the complete and comprehensive picture of your employee efficiencies and your business profitability, instantly. Implementing a good biometric attendance system can spur you and your organization on to greater efficiencies and productivity.

Looking for best in class attendance software that is best suited for the global workforce needs of the 21st century? CuckooTech is your best bet. They have a T&A project for any and every need your business. Everything is available in real time through cloud integration. CuckooTech seamlessly integrates with IoT, cloud and all the latest technologies and subsystems taking in the best qualities from each. But, if you are still doubtful, do not wait, schedule a quick demo!

attendance software

attendance software