Small business and organizations are constantly looking out for ways to reduce their costs and improve their productivity. As small businesses often run on thin profit margins, the need for having good internal resources that help in minimizing costs and being able to survive competition are always welcome. One such neglected area where costs can be easily cut is employee attendance management. And one easy way to manage employees is having an automated Attendance Management System.
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Yes, the idea of using a manual attendance system does seem tempting and easy, but the actual time going towards maintaining it, turns out to be more than the costs incurred to implement an automated attendance management system. The operational costs for any business are pretty taxing, and having to manually do attendance reconciliation can be very time-consuming and expensive too. HR departments that depend on manual attendance systems invest a lot of valuable time each month to generate accurate reports. Having an automated attendance management system saves the HR department from this laborious task, thus creating time that could be utilized towards other productive tasks. Intelligent investments not only reduce costs but improve the overall productivity of a business. By correctly and efficiently managing the time of your workforce, you can make a considerable difference in leveraging your human resources to the maximum potential.
Studies recommend all organizations with more than 10 employees to have an automated attendance management system. The attendance software industry today offers a wide variety of automated attendance management system, for small businesses as well as organizations with thousands of employees. This way the business can plan their spending as per its needs, budget and yes, as per the number of employees.
What does an Attendance management system do?
It regularly calculates the employees' attendance. It records their arrival and departure time. Such data is saved in a computer database. This data is then used for generating reports about individual workers by the HR department. Having an Attendance management system makes it easy and quick to calculate leave balances, create time sheets, generate paychecks, etc.
Types of attendance management system
There are wide variations of attendance management system available in the market. For example,
Web-based attendance management system- these are to be used on a computer on a web browser. They have become well accepted because of their ease of accessibility and convenience.
Biometric system- these increase accuracy and cut practices like buddy punching and proxy attendance. Some of the types of biometric systems used are fingerprint recognition, retina scanning or facial recognition.
Basic things to consider while deciding on an attendance management system
When a small business organization decides to go for an attendance management system, it should keep in mind the following things. The first and most important thing is obviously the cost of acquiring the software. The second thing to decide is whether to have biometric traits or not. The next important thing to look out is the kind of reports and calculations you wish the software to generate. The software should be able to accommodate your industry-specific requirements. For example, a service providing company would have different types of wages and salary calculation than a manufacturing company.
How does it work?
The word attendance management system may sound complicated and a hassle to use, but in reality, it is very simple. All employees would be able to use this software with ease. Once the software is installed, all employees are given a personal and unique identity through an identifier. This identifying mechanism recognizes the employee when they enter the office. Each employee is also given a card with a barcode, which is to be scanned by a barcode reader installed at the entrance of the office premises. That's the simple version of the software. Today loads of advance versions are also available in the market that uses Face Recognition and Access Control. A Face Recognition software uses an employees' face to identify him while an Access Control software uses the employee's unique fingerprint for the same.
CuckooTech
CuckooTech is your single stop solution to all your time attendance management requirements. We have world-class attendance software that is perfect for the global workforce needs of the 21st century. Our wide variety of T&A projects can cater to every need of your business. But, if you are still in doubt, get in touch with us, and all your doubts are sure to fly! You can reach us either through our website www.cuckootech.com or through a phone call on 022 4036 5432. Provide us a chance to show you our software and see it for yourself! So what are you waiting for? Go ahead book your free demo with CuckooTech now!
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