Time clocks have been a part of an organization since time immemorial. It's believed that they are as old as the Industrial Revolution. And to date, their purpose is primarily the same as it was then, that is to calculate the time employees spend working in the organisation. This ensured that they get paid accordingly.
In today's modern world, many if not all the elements of time tracking have undergone changes. Manual time-and-attendance systems are slowly becoming obsolete due to lack of a way to validate the data put on a timesheet. Two prime means of labor fraud that are unaddressed in manual T&A system are -
1. Time theft: Employees clock in but are not actually present at the office.
2. Buddy punching: Employees punch in on a co-employee's behalf.
We are living in a rare moment where there is a solution to solve such malpractices, that is by using biometric-based time attendance system. Biometrics presents a highly automated, accurate, and handy approach to employee time and attendance tracking.
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Who is affected by time attendance frauds?
Employers. Employers who pay their workforce on an hourly basis are the worst affected by time-and-attendance frauds. Chances of fraud become higher in jobs that require on-site work like workers in manufacturing, retail stores, customer services, warehouses, security, and workplaces on similar lines.
Why your employees would love using the biometric attendance system
Having biometric technology for employee time management is possible in any workplace, irrespective of the business type or size. Biometric attendance systems have become increasingly popular all around the globe owing to the many benefits it offers to companies. Biometric machines can read a person's unique fingerprint, hand shape, facial features, or iris. This way no employee can clock in for one another, thus preventing employee time theft.
The beauty of biometric attendance systems is that they prove useful to both parties. They not only help organizations in tracking employee attendance data but also help in accurately processing the payrolls apart from the many other benefits. Read on, and find out how:
Employees get a more accurate pay cheques
What is the primary aim of working? To earn money, right? And what is the primary aim of the payroll department? To ensure all employees are paid accurately, timely, with the correct holdings and deductions.
Generally, small business owners do not give a great deal of importance to the payroll system. They prefer using manual methods of payroll calculation. But the truth is, this is not only exceedingly time-consuming but also has a high scope of human errors. Having a biometric time attendance system in place enables the HR team to exactly calculate the total working hours of each employee accurately, leaving not even a minuscule scope of error, thus being able to pay accurate compensation to its employees in a timely manner.
Better resource allocation and transparency
Every fair employer wishes to gain the trust of his employees so that they remain dedicated to his company. This dedication ensures that they work to their full potential. So how does one go about gaining the trust of the employees? One sure shot way for this is by having transparency. The best way to promote transparency and positive workplace culture is through having accurate time and attendance systems in place.
Accurate time data also helps managers to better allocate resources to various projects based on employee availability. As sad as it may seem, but there is no denying that some employees try to cheat with time sheets. But, by deploying a biometric attendance system, employers can easily track who is not working as per allocated work hours. This creates a transparent work culture. It makes the genuinely hard-working employees stick with your organization longer due to higher transparency.
Greater convenience
Biometric attendance systems ensure convenience to all the parties involved- the HR, the payroll and the employees.
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Clocking in and out time becomes a quick process, thus saving loads of time and effort that could have otherwise gone in filling in manual time sheets. This makes them feel comfortable about their work environment. And this comfort level slowly starts showing in terms of higher productivity. It makes employees more responsible and accountable for their time, productivity and attendance.
For the Payroll department, it means being able to calculate data in real time, at any point of the month, saving time in computing heaps of time sheets. So basically it is a lesser tedious job in employee management.
Having an innovative, robust and flexible employee time management strategy can lead any organization to give the required results. Once your employees recognize the benefits of using a biometric attendance system, they are sure to start loving it. They would be able to concentrate on their work rather than worrying about the correct salary payout. This would promote development and growth.
So, if you wish to improve your employee time management strategy and wish to implement an automated biometric attendance system, then you should get in touch with CuckooTech.
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Cuckoo Tech attendance solution
Cuckoo Tech provides the best biometric devices and software solutions that are sure to make your professional life easier! Our world-class attendance software is just perfect for the global workforce needs of the 21st century. Our software can cater to every need of your business. But, if you are still in doubt, get in touch with us through a phone call on +91 22 4036 5432 or through our website www.cuckootech.com. Go ahead book your free demo with Cuckoo Tech now!
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